Administrative Lead & Records Management Specialist

Coconino County Sheriff's Office (Patrol); Flagstaff (AZ); On-site; USD 42,000 - 60,000; Part time

Job summary

Coconino County Sheriff's Office (Patrol) seeks an administrative professional to organize and coordinate departmental activities, schedules, and travel. The role oversees record-keeping systems and data management while acting as lead staff and training others as needed.

The ideal candidate will manage reports, assist with budgets, and prepare confidential documents, ensuring accuracy and efficiency in a fast-paced environment. This position is limited-term through June 30, 2027.

Qualifications

• Four years of progressively responsible administrative or clerical experience.
• Associate's degree and three years of progressively responsible administrative or clerical experience.
• Bachelor's degree and two years of progressively responsible administrative or clerical experience.
• Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Responsibilities

• Coordinates and schedules departmental functions, meetings, and travel.
• Oversees an administrative unit's record management systems and databases.
• Serves as lead staff and may supervise employees.
• Prepares and maintains statistical and administrative reports.
• Gathers and prepares information for budgetary purposes.
• Creates, processes and distributes confidential and sensitive documents and correspondence.

Skills

Records management

MS Word & Excel

Business English

Office procedures

Regulatory knowledge

Education

Bachelor's degree

Associate's degree

Tools

Database software

Records-management systems

Specialized software

Job description

Coconino County Sheriff's Office (Patrol) seeks an administrative professional to organize and coordinate departmental activities, schedules, and travel. The role oversees record-keeping systems and data management while acting as lead staff and training others as needed.

The ideal candidate will manage reports, assist with budgets, and prepare confidential documents, ensuring accuracy and efficiency in a fast-paced environment. This position is limited-term through June 30, 2027.