Healthcare Executive Assistant | Sign-On Bonus Eligible

UMass Memorial Health; Worcester (MA); On-site; USD 40,000 - 72,000; Full time

Benefits offered by this job

Signing bonus

Job summary

UMass Memorial Health in Worcester, MA, is seeking an experienced administrative professional to support executives and manage daily office operations. The role focuses on calendar management, document preparation, and coordinating projects essential to executive workflows.

Ideal candidates have 5+ years of secretarial experience in healthcare, strong MS Office skills, and a commitment to confidentiality. A signing bonus may be available; contact [e-mail] for details.

Qualifications

• Associate degree (A.A./A.S.) or equivalent required.
• Bachelor’s degree preferred.
• 5 years of related secretarial experience.
• Proficiency with Microsoft Office and video conferencing.
• Ability to maintain confidentiality on all matters.
• Excellent communication and organizational skills.

Responsibilities

• Greets visitors and handles office paperwork, formatting data into memos, reports, and presentations.
• Manages executive calendars, coordinates meetings and travel, and prepares agendas and documents.
• Advises internal/external contacts, follows up on key matters, and coordinates with vendors and executives.
• Coordinates special projects for executive support (board/committee meetings, policies, events, or reports).
• Uses LEAN tools to standardize work, troubleshoot, and improve processes.
• Onboards new staff, may train, assigns workload, and provides feedback to managers.

Skills

Secretarial experience

Microsoft Office

Diplomacy and discretion

Organizational skills

Excellent communication

Multitasking

Education

Associate degree or equivalent

Bachelor’s degree preferred

Tools

LEAN process improvement

Video conferencing software

Job description

UMass Memorial Health in Worcester, MA, is seeking an experienced administrative professional to support executives and manage daily office operations. The role focuses on calendar management, document preparation, and coordinating projects essential to executive workflows.

Ideal candidates have 5+ years of secretarial experience in healthcare, strong MS Office skills, and a commitment to confidentiality. A signing bonus may be available; contact [e-mail] for details.