Executive Admin & Onsite Operations Coordinator

Planet Group

Santa Monica (CA)

On-site

USD 37,000 - 40,000

Full time

4 days ago

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Qualifications

Bachelor's degree or equivalent experience preferred.
Experience supporting senior executives, directors, or leadership teams in a corporate environment.
Proficiency with Microsoft 365 applications (Outlook, Teams, PowerPoint, Excel, SharePoint).

Responsibilities

Manage complex calendars, meeting logistics, travel arrangements, and expense reporting for senior leaders.
Coordinate leadership team meetings, prepare agendas, capture action items, and track follow-up activities.
Support department communications, presentations, organizational announcements, and team events.
Facilitate employee and contractor onboarding, offboarding, transfers, and organizational changes.
Maintain organizational charts, distribution lists, team repositories, and administrative records.
Coordinate cross-functional activities, leadership reviews, all-hands meetings, and special projects.
Serve as a liaison between leaders, employees, contractors, and business partners to ensure timely communication and issue resolution.
Support continuous improvement of administrative processes, tools, and operational workflows.]
CoT_job_summary_short
COMPANY NAME: Planet GroupKEY POINTS: Manage calendars and meetings for senior leaders, onboarding/offboarding support, MS 365 proficiency
job_summary_short
<p>Planet Group is seeking an Administrative Coordinator in Santa Monica, CA to provide high-level administrative and operational support to senior leaders and cross-functional teams within Process Development. You will manage calendars, coordinate meetings and events, support onboarding and organizational communications, and drive administrative processes that enable efficient team operations.</p><p>The role requires strong organizational and communication skills, experience supporting executives or leadership teams, and proficiency with Microsoft 365 applications. This onsite position is paid at $27-29.20 per hour, 12-month duration.</p>
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fulltime
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on site
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27
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29
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salary_estimation_cot
Administrative Coordinator in Santa Monica, CA: typical hourly rate around $27–$29 on-site, 12-month contract.
estimated_low
27
estimated_medium
28
estimated_high
29
currency
USD
frequency
hourly
bonus
null
tax
gross
application_email
null
job_end_date
null
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hiring_department_name
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Skills

Strong organizational skills

Strong communication skills

Project coordination

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint)

Job description

Administrative Coordinator

Pay: $27-29.20per hour
Duration: 12months
Location:San Monica, CA (Onsite)

Position Summary

The Administrative Coordinator provides high-level administrative and operational support to senior leaders and cross-functional teams within Process Development. This role is responsible for managing executive calendars, coordinating meetings and events, supporting organizational communications, facilitating onboarding and offboarding activities, and driving administrative processes that enable efficient team operations. The position serves as a key point of coordination across multiple functions and stakeholders, ensuring effective execution of business priorities.

Key Responsibilities

Manage complex calendars, meeting logistics, travel arrangements, and expense reporting for senior leaders.
Coordinate leadership team meetings, prepare agendas, capture action items, and track follow-up activities.
Support department communications, presentations, organizational announcements, and team events.
Facilitate employee and contractor onboarding, offboarding, transfers, and organizational changes.
Maintain organizational charts, distribution lists, team repositories, and administrative records.
Coordinate cross-functional activities, leadership reviews, all-hands meetings, and special projects.
Serve as a liaison between leaders, employees, contractors, and business partners to ensure timely communication and issue resolution.
Support continuous improvement of administrative processes, tools, and operational workflows.

Qualifications

Bachelor's degree or equivalent experience preferred.
Experience supporting senior executives, directors, or leadership teams in a corporate environment.
Strong organizational, communication, and project coordination skills.
Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and SharePoint.
Ability to manage multiple priorities, maintain confidentiality, and work effectively in a fast-paced environment.

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