Senior Administrative Assistant - Faculty & Research Labs

Confidential Company; Palo Alto (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A prominent educational institution in Palo Alto seeks a full-time Administrative Associate to support faculty and research laboratories. The role involves calendar management, meeting coordination, event planning, and financial transactions. Ideal candidates have over 4 years of administrative experience, a preferred Bachelor's degree, and strong skills in communication and organization. Familiarity with Oracle Financials is a plus. This position offers a dynamic environment and a potential for extension or conversion.

Qualifications

• 4 years of administrative experience, or a combination of education and relevant experience.
• Exceptional organizational skills and ability to manage competing deadlines.
• Background check required.

Responsibilities

• Provide high-level administrative support for faculty and research labs.
• Coordinate complex events, meetings, and travel.
• Process financial transactions and monitor budgets.

Skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Proficiency with Microsoft Office

Education

Bachelor’s degree

Tools

Oracle Financials

Job description

A prominent educational institution in Palo Alto seeks a full-time Administrative Associate to support faculty and research laboratories. The role involves calendar management, meeting coordination, event planning, and financial transactions. Ideal candidates have over 4 years of administrative experience, a preferred Bachelor's degree, and strong skills in communication and organization. Familiarity with Oracle Financials is a plus. This position offers a dynamic environment and a potential for extension or conversion.