Administrative & Front Desk Coordinator

Brightli; Indianapolis (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Benefits package

Top-notch training

Career mobility

Welcoming, supportive workplace

Job summary

Brightli in Indianapolis, IN seeks an Administrative Assistant to enhance office efficiency, maintain a functional work environment, and support staff with organized record-keeping. The role includes receptionist duties when needed and ensuring smooth daily operations.

You will manage calendars, coordinate meetings, prepare minutes, process mail and supplies, and assist with data entry while upholding HIPAA and confidentiality requirements.

Qualifications

• High school diploma or equivalent is required.
• Associate's or bachelor's degree in HR or social services is preferred.
• 1–3 years of clerical/administrative support experience.
• Advanced skills with databases, web browsers, email interfaces, and MS Office are highly desirable.

Responsibilities

• Maintains meeting calendars and minutes, and supports meeting logistics.
• Acts as receptionist when needed and greets visitors professionally.
• Reviews, organizes, and maintains office records and data entry.
• Orders supplies and coordinates equipment maintenance.
• Supports HIPAA compliance and confidentiality in handling information.

Skills

Office administration

Customer service

MS Office suite (Word, Excel, etc.)

Communication skills

Data entry

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred in HR or social services

Tools

Databases

Web browsers

Email clients

MS Office

Job description

Brightli in Indianapolis, IN seeks an Administrative Assistant to enhance office efficiency, maintain a functional work environment, and support staff with organized record-keeping. The role includes receptionist duties when needed and ensuring smooth daily operations.

You will manage calendars, coordinate meetings, prepare minutes, process mail and supplies, and assist with data entry while upholding HIPAA and confidentiality requirements.