Office Administrator & Front Desk Specialist

Centerstone; Indianapolis (IN); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Benefits package

Top-notch training

Career advancement

Supportive culture

Job summary

Centerstone in Indianapolis seeks an Administrative Assistant to improve office efficiency, maintain an organized environment, and serve as receptionist when needed. You will support records, answer calls, manage calendars, and assist with data entry and invoicing while upholding confidentiality.

The role requires a high school diploma (associate/bachelor preferred) and strong MS Office skills, customer service focus, and ability to handle sensitive information in HIPAA-compliant practice

Qualifications

• Strong customer service skills and ability to communicate effectively with residents, employees and staff.
• Proficient in MS Office (Word, Excel, Outlook) and data entry.
• Familiarity with databases and web-based platforms for record keeping.

Responsibilities

• Assist with general office duties including filing, mailing, typing, and organizing.
• Greet visitors and provide receptionist support as needed.
• Maintain meeting calendars and coordinate rooms, meals, and equipment.
• Prepare, file and update records; ensure HIPAA and confidentiality compliance.
• Enter data and complete documentation for program services and invoices.

Skills

Customer service

MS Office

Data entry

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Databases

Web browsers

Email interfaces

MS Office suite

Job description

Centerstone in Indianapolis seeks an Administrative Assistant to improve office efficiency, maintain an organized environment, and serve as receptionist when needed. You will support records, answer calls, manage calendars, and assist with data entry and invoicing while upholding confidentiality.

The role requires a high school diploma (associate/bachelor preferred) and strong MS Office skills, customer service focus, and ability to handle sensitive information in HIPAA-compliant practice