Adaptive Administrative Assistant & Office Coordinator

Adult & Child; Indianapolis (IN); On-site; USD 32,000 - 52,000; Full time

Job summary

Adult & Child in Indianapolis seeks an Administrative Assistant to develop efficient office methods, serve as receptionist when needed, and maintain organized records in a respectful environment.

The role requires strong customer service, solid MS Office skills, and the ability to manage calendars and communications across teams. This position emphasizes confidentiality and professional interaction with residents, families, and staff.

Qualifications

• A high school diploma or equivalent certificate is required.
• An associate’s or bachelor's degree in an applicable field such as human resources or social services is preferred.
• One to three years of experience providing clerical/administrative support is preferred.
• Advanced skills in computing, including databases, web browsers, email interfaces, and MS Office products.

Responsibilities

• Serves as receptionist and maintains office records.
• Answers telephone calls, relays messages, and communicates effectively with colleagues.
• Maintains meeting calendar and coordinates facilities, equipment, and meals for meetings.
• Gathers, organizes, and summarizes information for meetings or conferences.
• Trains colleagues on the use of common office equipment and software.
• Maintains up-to-date lists of contacts and performs data entry for required documentation.
• Researches, prepares, and enters invoices and handles basic accounting records when applicable.

Skills

Customer service

MS Office

Word

Excel

Communication skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree in HR or social services

Tools

Databases

Web browsers

Email

MS Office Suite

Job description

Adult & Child in Indianapolis seeks an Administrative Assistant to develop efficient office methods, serve as receptionist when needed, and maintain organized records in a respectful environment.

The role requires strong customer service, solid MS Office skills, and the ability to manage calendars and communications across teams. This position emphasizes confidentiality and professional interaction with residents, families, and staff.