Administrative & Front Desk Coordinator

Ccdoc; Charlotte, Northern (NC, KY); Hybrid; USD 40,000 - 48,000; Full time

Job summary

CCDOC is seeking an Office Support Specialist in Charlotte, NC to provide comprehensive administrative, front desk, and project coordination support. The role includes handling financial documents, maintaining confidential records, and ensuring professional participant service in a HIPAA-compliant environment.

Ideal candidates have 3+ years of administrative experience, proficiency in Microsoft Office, and may hold a Notary Public certification.

Qualifications

• Prior administrative support experience is required.
• 3+ years of related office support experience preferred.
• Proficient in Microsoft Office.
• Notary Public certification is preferred.
• Bilingual Spanish skills highly preferred.
• Be prompt, accurate, and courteous; communicate effectively.

Responsibilities

• Provide direct assistance and/or back-up support for a variety of administrative tasks.
• Prepare financial and administrative documents (check requests, payment requests, travel authorizations, expense reports) per policy.
• Maintain confidential filing systems, databases, records, and tracking systems.
• Greet visitors, answer and direct calls, maintain professional reception area.
• Screen calls, visitors, and correspondence; prioritize urgent matters.
• Perform front desk and administrative duties (copying, scanning, data entry, records management).
• Maintain confidentiality of participant, employee, and organizational information (HIPAA compliance).

Skills

Bilingual Spanish (preferred)

Professional communication

Education

Associate's degree in accounting

Tools

Microsoft Office

Notary Public certification

Job description

CCDOC is seeking an Office Support Specialist in Charlotte, NC to provide comprehensive administrative, front desk, and project coordination support. The role includes handling financial documents, maintaining confidential records, and ensuring professional participant service in a HIPAA-compliant environment.

Ideal candidates have 3+ years of administrative experience, proficiency in Microsoft Office, and may hold a Notary Public certification.