Administrative & Front Desk Coordinator

Diocese; Charlotte, Northern (NC, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Diocese in Charlotte, NC is seeking an Office Support Specialist to provide administrative, front desk and project coordination support. The role ensures efficient office operations and confidentiality while delivering exceptional participant service.

The ideal candidate has 3+ years in administrative support, proficiency with Microsoft Office, database experience, and bilingual Spanish skills; Notary Public certification is a plus.

Qualifications

• 3+ years of administrative support experience preferred
• Proficiency with Microsoft Office and data entry
• Ability to operate proficiently within various databases
• Notary Public certification preferred
• Bilingual Spanish skills highly preferred

Responsibilities

• Provide front desk and administrative support as needed
• Prepare financial and administrative documents in accordance with policies
• Maintain confidential filing systems and records
• Greet visitors and manage a professional reception area
• Screen calls and direct inquiries
• Perform data entry, copying, scanning, and general office duties
• Maintain confidentiality of participant and organizational information with HIPAA compliance

Skills

Bilingual Spanish

Microsoft Office

Database proficiency

Education

Associate's degree in accounting

Notary Public certification

Tools

Database software

Job description

Diocese in Charlotte, NC is seeking an Office Support Specialist to provide administrative, front desk and project coordination support. The role ensures efficient office operations and confidentiality while delivering exceptional participant service.

The ideal candidate has 3+ years in administrative support, proficiency with Microsoft Office, database experience, and bilingual Spanish skills; Notary Public certification is a plus.