Office Support & Project Coordination Specialist

Catholic-Charities-Diocese-of-Charlott; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Catholic-Charities-Diocese-of-Charlott is seeking an Office Support Specialist to deliver comprehensive administrative and front desk support. You will coordinate documents, handle confidential information, and assist with operational tasks to ensure efficient office function.

The role requires strong Microsoft Office skills, data entry ability, and a customer-service mindset. Bilingual Spanish is highly preferred; some roles may include notary duties as needed.

Qualifications

• Prior administrative support experience required.
• Notary Public certification is preferred.
• Bilingual Spanish skills are highly preferred.
• Proficiency in Microsoft Office and databases.

Responsibilities

• Provide front desk and administrative support and assist staff as needed.
• Prepare financial and administrative documents per policies.
• Maintain confidential records and HIPAA-compliant information.
• Greet visitors, answer calls, and manage reception area professionally.
• Screen communications and respond to inquiries promptly.

Skills

Administrative support

Bilingual Spanish

Communication

Data entry

Customer service

Education

Associate’s degree in accounting

Tools

Microsoft Office

Databases

Job description

Catholic-Charities-Diocese-of-Charlott is seeking an Office Support Specialist to deliver comprehensive administrative and front desk support. You will coordinate documents, handle confidential information, and assist with operational tasks to ensure efficient office function.

The role requires strong Microsoft Office skills, data entry ability, and a customer-service mindset. Bilingual Spanish is highly preferred; some roles may include notary duties as needed.