Administrative Events Coordinator

AppleOne; Fort Lauderdale (FL); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Benefits package provided

Job summary

AppleOne Employment Services in Fort Lauderdale, FL seeks an Administrative Events Coordinator to support a professional association across Broward, Palm Beach, and Miami‑Dade counties. This full‑time position blends administrative work with event coordination, member engagement, and networking, requiring meticulous organization and proactive communication.

You will liaise with leadership, sponsors, vendors, and members to ensure flawless event execution, prior planning, and strong

Qualifications

• Coordinate administrative operations and event logistics for a professional, member‑focused organization.
• Support planning and execution of frequent business, networking, and formal events.
• Communicate professionally with members, executives, vendors, sponsors, and internal leadership.
• Manage multiple priorities, deadlines, details, and follow‑up tasks with accuracy.
• 3 to 5 years of administrative, office coordination, event coordination, or related professional experience.
• Strong administrative skills, including scheduling, correspondence, document management, records, and follow‑through.
• Tech‑savvy with the ability to use office software, communication tools, registration systems, spreadsheets, databases, or similar platforms.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Professional, polished, warm, and engaging communication style.
• Confidence interacting with business owners, executives, members, vendors, and large groups.
• Ability to work a flexible schedule for early‑morning and evening events as needed.
• Reliable transportation and willingness to travel locally throughout South Florida.
• Proactive problem‑solving skills, resourcefulness, initiative, and a strong sense of ownership.

Responsibilities

• Coordinate and support 1 to 2 events per week, including networking breakfasts, luncheons, happy hours, formal dinners, and industry awards programs.
• Manage event logistics, registration details, communications, vendor coordination, attendee support, and day‑of event execution.
• Provide administrative support for office operations, member services, scheduling, correspondence, records, and follow‑up activities.
• Represent the organization professionally when interacting with members, executives, business owners, sponsors, vendors, and community partners.
• Use technology to improve organization, communication, event tracking, and administrative processes.
• Balance multiple priorities while maintaining strong attention to detail, deadlines, and follow‑through.

Skills

Administrative operations

Event coordination

Communication

Time management

Scheduling

Tech‑savvy

Detail orientation

Relationship management

Tools

Registration systems

Spreadsheets

Databases

Job description

Job Summary

We are seeking a polished, highly organized Administrative Events Coordinator for a full-time, direct hire opportunity in Fort Lauderdale, FL. This role supports a respected professional association serving the South Florida construction industry and offers a dynamic mix of administrative operations, event coordination, member engagement, and professional networking. This is an excellent opportunity for a proactive administrative professional who enjoys variety, takes ownership of details, and thrives in a people-facing role. The work environment is small, collaborative, and professional, with direct interaction with leadership and the opportunity to build strong relationships with business owners, executives, members, and industry partners throughout Broward, Palm Beach, and Miami-Dade counties. The ideal candidate is a dependable doer who is sharp, personable, tech-savvy, and comfortable coordinating events from start to finish. This position is well-suited for someone who enjoys being the organizational hub, representing an organization professionally, and contributing to the success of high-visibility industry events.

Key Responsibilities

• Coordinate and support 1 to 2 events per week, including networking breakfasts, luncheons, happy hours, formal dinners, and industry awards programs.
• Manage event logistics, registration details, communications, vendor coordination, attendee support, and day-of event execution.
• Provide administrative support for office operations, member services, scheduling, correspondence, records, and follow-up activities.
• Represent the organization professionally when interacting with members, executives, business owners, sponsors, vendors, and community partners.
• Use technology to improve organization, communication, event tracking, and administrative processes.
• Balance multiple priorities while maintaining strong attention to detail, deadlines, and follow-through.

Compensation and Benefits

• Salary range: $55,000 to $62,500 per year.
• Approximate starting salary: $60,000 annually.
• Benefits package provided.
• Full-time, permanent, direct hire opportunity.
• Schedule: Monday through Friday, with flexibility required for early‑morning and evening events.
• Location: Fort Lauderdale, FL, with Broward County preferred.
• Local travel throughout Broward, Palm Beach, and Miami‑Dade counties.
• Reliable transportation is required.

Required Qualifications and Skills

• Coordinate administrative operations and event logistics for a professional, member‑focused organization.
• Support planning and execution of frequent business, networking, and formal events.
• Communicate professionally with members, executives, vendors, sponsors, and internal leadership.
• Manage multiple priorities, deadlines, details, and follow‑up tasks with accuracy.
• 3 to 5 years of administrative, office coordination, event coordination, or related professional experience.
• Strong administrative skills, including scheduling, correspondence, document management, records, and follow‑through.
• Tech‑savvy with the ability to use office software, communication tools, registration systems, spreadsheets, databases, or similar platforms.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Professional, polished, warm, and engaging communication style.
• Confidence interacting with business owners, executives, members, vendors, and large groups.
• Ability to work a flexible schedule for early‑morning and evening events as needed.
• Reliable transportation and willingness to travel locally throughout South Florida.
• Proactive problem‑solving skills, resourcefulness, initiative, and a strong sense of ownership.

Preferred Qualifications

• Experience supporting events, meetings, membership programs, trade associations, nonprofit organizations, or professional services environments.
• Familiarity with the construction, commercial real estate, building, subcontractor, or business association community.
• Experience coordinating business networking events, luncheons, award ceremonies, sponsor events, or formal dinners.
• Experience improving administrative processes, event workflows, member communications, or tracking systems.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.