Event Development

AppleOne; Fresno (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

AppleOne Employment Services is seeking an organized Event Development Assistant in Fresno, CA to support planning, coordination, documentation, and delivery of cruise and tour events.

The role offers full-time, direct-hire opportunities in the travel and tourism sector with cross-functional collaboration, training, and room to grow in event planning, hospitality, and program coordination. Local candidates preferred.

Qualifications

• High school diploma required.
• 3 to 5 years of relevant experience in event coordination or hospitality.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication.

Responsibilities

• Create, update, and maintain event files and planning documents.
• Support logistics for transportation, accommodations, and venues.
• Prepare conference materials, signage, schedules, and itineraries.
• Track tasks in Wrike and escalate missing or conflicting information.
• Participate in development meetings and document decisions.
• Assist with passenger calls and occasional travel for events.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Teamwork

Time management

Education

High school diploma

College education preferred

Tools

Wrike

Spire

Google Workspace

Microsoft Office

Job description

Job Summary

We are seeking an organized and detail-driven Event Development Assistant for a direct hire opportunity in Fresno, CA. This full-time role supports the planning, coordination, documentation, and delivery of cruise and tour events within the travel, transportation, and tourism industry.

The Event Development Assistant is ideal for someone who enjoys event coordination, logistics, administrative support, and working across multiple moving parts to help create successful guest experiences. This role offers the opportunity to join a collaborative, team-focused environment with supportive leadership, clear processes, cross-train, and room to continue building a career in event planning, hospitality, tourism, or program coordination.

Key Responsibilities

• Create, update, and maintain event files, planning documents, schedules, worksheets, cash sheets, procedures, and related event records.
• Support logistics for transportation, accommodations, meeting space, activities, supplies, group departures, VIP arrangements, and event-readiness needs.
• Prepare, proofread, organize, and coordinate event materials such as conference packets, signage, schedules, itineraries, and supply documentation.
• Track assigned tasks in Wrike, monitor deadlines, communicate progress, and escale missing, conflicting, or incomplete information.
• Participate in event development meetings, provide updates, document decisions, and support follow-up items from event-readiness reviews.
• Assist with passenger calls, cross-train, staff coverage preparation, and occasional domestic or international event support travel as needed.

Compensation and Benefits

• Direct hire opportunity.
• Full-time, non-exempt position.
• Pay range: $25.00 to $28.00 per hour.
• Location: Fresno, CA.
• Occasional domestic or international travel may be required to support event delivery.

Required Qualifications and Skills

• Support development and delivery of cruise and tour events through administrative, logistical, and documentation tasks.
• Coordinate event materials, supplies, timelines, checklists, and readiness activities.
• Maintain accurate task tracking, status updates, event files, and planning documentation.
• Assist with VIP logistics, special arrangements, group departure needs, and final event preparation.
• High school diploma required.
• 3 to 5 years of relevant experience preferred in event coordination, hospitality, travel, tourism, administration, or a related support role.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple assignments, meet deadlines, and adapt to changing priorities in a fast-paced environment.
• Strong written and verbal communication skills with the ability to follow verbal and written direction accurately.
• Demonstrated problem-solving, critical-thinking, follow-through, and escalation skills.
• Experience working effectively in a team environment.
• Proficiency with current business technology and willingness to learn Wrike, Spire, Google Workspace, Microsoft Office, and other applicable systems.
• Ability to review work for completeness and accuracy before considering assignments complete.

Preferred Qualifications

• College education preferred.
• Prior experience supporting events, group travel, cruises, tours, hospitality programs, or destination-based activities.
• Familiarity with project management tools, event planning templates, standard operating procedures, or workflow tracking systems.
• Experience coordinating materials, itineraries, schedules, packets, signage, supplies, or guest-facing event documentation.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.