Part Time Admin Assistant

AppleOne; Memphis (TN); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services is seeking a detail-oriented Part Time Admin Assistant in Memphis, TN to support nonprofit and association activities. The role focuses on clerical tasks, data entry, and customer service, assisting leadership, committees, and donors while ensuring accurate records and smooth operations.

The position is temp-to-hire with a pay rate of $25 per hour, offering major medical, dental, vision, a 401(k) plan, and sick pay where required.

Qualifications

• Provide administrative support for nonprofit, association, committee, and leadership activities.
• Manage meeting coordination, agendas, minutes, documentation, and committee correspondence.
• Process donations, payments, receipts, reports, and campaign mailings with a high degree of accuracy.
• Support website updates, customer service inquiries, and day-to-day clerical operations.

Responsibilities

• Provide administrative support to leadership and committees, including scheduling meetings, preparing agendas, taking minutes, maintaining documentation, and generating reports.
• Update webpages and assist with formatting content for email, web, and social media platforms.
• Assist with online and in-house payment processing for memberships, meetings, webinars, events, and related association activities.
• Process donations, enter payment information, issue donor receipts, and proof orders and payments for accuracy.
• Prepare, print, process, and mail letters and campaign correspondence.
• Respond to customer, member, donor, and public inquiries with professionalism and accuracy.

Skills

Nonprofit admin

Meeting coordination

Customer service

Data entry

Microsoft Office

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Job Summary

We are seeking a detail-oriented Part Time Admin Assistant for a temp-to-hire opportunity in Memphis, TN. This role is ideal for an administrative professional who enjoys supporting mission-driven nonprofit and association-related work while providing excellent clerical, data entry, and customer service support. The Part Time Admin Assistant will help keep daily operations running smoothly by supporting leadership, committees, donation processing, correspondence, meeting coordination, website updates, and member communications. This is a great opportunity to join a professional office environment where teamwork, accuracy, initiative, and strong communication are highly valued. This position offers the chance to contribute to meaningful nonprofit initiatives, work with supportive leadership, and become a trusted administrative resource for multiple managed associations. The ideal candidate will be proactive, organized, and comfortable balancing multiple priorities in a fast-paced office setting.

Key Responsibilities

• Provide administrative support to leadership and committees, including scheduling meetings, preparing agendas, taking minutes, maintaining documentation, and generating reports.
• Update webpages and assist with formatting content for email, web, and social media platforms.
• Assist with online and in-house payment processing for memberships, meetings, webinars, events, and related association activities.
• Process donations, enter payment information, issue donor receipts, and proof orders and payments for accuracy.
• Prepare, print, process, and mail letters and campaign correspondence.
• Respond to customer, member, donor, and public inquiries with professionalism and accuracy.

Compensation and Benefits

• Pay: $25 per hour.
• Job Type: Temp-to-hire.
• Location: Memphis, TN.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Provide administrative support for nonprofit, association, committee, and leadership activities.
• Manage meeting coordination, agendas, minutes, documentation, and committee correspondence.
• Process donations, payments, receipts, reports, and campaign mailings with a high degree of accuracy.
• Support website updates, customer service inquiries, and day-to-day clerical operations.
• High school diploma required.
• Minimum of 2 years of experience in a fast-paced office environment.
• 3 to 5 years of administrative, clerical, or office support experience preferred based on role level.
• Proficiency in Microsoft Office, including the ability to format documents for email, web, and social media use.
• Strong data entry, proofreading, documentation, and recordkeeping skills.
• Ability to work independently, manage multiple deadlines, and stay productive despite interruptions.
• Excellent interpersonal and customer service skills with the ability to interact professionally with staff, members, donors, and the public.
• Strong judgment, initiative, and problem-solving skills.
• Ability to handle conflict with composure, professionalism, and discretion.
• Must be able to read, write, understand directions, and communicate effectively by phone, email, and in person.
• Ability to remain in a stationary position for extended periods while working at a computer.
• Ability to occasionally lift, carry, move, or position boxes or objects weighing up to 25 pounds.
• Must be comfortable working in a non-smoking office environment.

Preferred Qualifications

• Post-high school education or training preferred.
• Experience supporting nonprofit organizations, professional associations, committees, membership groups, or donor-related activities.
• Experience updating website content or preparing communications for email, web, or social media platforms.
• Experience processing payments, donations, registrations, memberships, or event-related transactions.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.