Office Administrator/Office Manager

AppleOne; Los Angeles (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Benefits

401K

Job summary

AppleOne Employment Services in Los Angeles, CA is seeking an experienced Office Administrator/Office Manager to oversee day-to-day operations and support executive teams. This role emphasizes confidentiality, organization, and proactive coordination of office functions in a fast-paced environment.

The position is a direct hire with a salary range of $80,000–$90,000 per year, offering strong benefits and a collaborative workplace culture.

Qualifications

• 6 to 10 years of administrative, office administration, or related experience.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to prioritize deadlines.
• High attention to detail in data entry and administrative records.
• Ability to work independently and collaboratively in a team.
• Maintain confidentiality, discretion and good judgment.

Responsibilities

• Oversee day-to-day office administration, including supplies, equipment, vendor coordination, mail and general office needs.
• Respond to email inquiries, answer and route calls, assist visitors, and act as a professional contact for communications.
• Prepare, organize, and distribute documents, reports, presentations, and meeting materials for executive management and Board meetings.
• Coordinate meetings and conference calls, including scheduling, space, technology needs, and logistics.
• Handle confidential information with discretion and sound judgment.
• Support special projects and administrative tasks for departments including technology, treasury, and accounts payable.

Skills

Office admin

Vendor coordination

Executive support

Confidentiality

Communication skills

Time management

Team player

Tools

Microsoft Office

Email management

Calendar management

Job description

Job Summary

We are seeking an experienced Office Administrator/Office Manager for a direct hire opportunity in Los Angeles, CA. This role is ideal for a highly organized administrative professional who enjoys keeping office operations running smoothly, supporting teams, and serving as a reliable point of contact for internal staff and external communications.

The Office Administrator/Office Manager will oversee day-to-day administrative functions, manage office communications, coordinate supplies and vendors, support meetings, and help maintain a professional, efficient, and well-organized workplace. This opportunity offers stability, meaningful responsibility, and the chance to work in a collaborative environment where professionalism, discretion, accuracy, and follow-through are valued.

This is a strong fit for someone who enjoys a supportive team setting, positive leadership, and a role where they can take ownership of office operations while helping staff at all levels stay organized and productive.

Key Responsibilities

• Oversee day-to-day office administration, including office supplies, equipment, vendor coordination, mail, deliveries, bills, purchases, and general office needs.
• Respond to email inquiries, answer and route phone calls, assist visitors, and serve as a professional point of contact for internal and external communications.
• Prepare, organize, and distribute documents, reports, presentations, meeting agendas, and materials for executive management and Board of Directors meetings.
• Coordinate meetings and conference calls, including scheduling, meeting space, technology needs, communications, meals, and related logistics.
• Handle confidential information and sensitive assignments with discretion, professionalism, sound judgment, and attention to detail.
• Support special projects and administrative tasks for technology, telecommunications, treasury, accounts payable, and other office-wide business needs.

company offers excellent Benefits, 401K

• Salary range: $80,000 to $90,000 per year.
• Job type: Direct hire.
• Location: Los Angeles, CA.

Required Qualifications and Skills

• Manage daily office operations and administrative workflow to ensure a smooth, efficient, and professional office environment.
• Coordinate meetings, communications, office supplies, vendors, mail handling, document preparation, and general administrative support.
• Support executive management, Board of Directors meetings, technology-related administrative needs, and special projects.
• Maintain confidentiality, prioritize competing tasks, and help resolve office issues with sound judgment and professionalism.
• 6 to 10 years of administrative, office administration, office management, or related experience.
• Strong written and verbal communication skills with the ability to interact professionally with staff at all levels.
• Excellent organizational skills with the ability to prioritize deadlines, manage multiple tasks, and follow through accurately.
• High attention to detail and accuracy in data entry, filing, document preparation, reports, and administrative records.
• Strong decision-making, problem-solving, project coordination, and workflow management skills.
• Ability to work independently and collaboratively as part of a team in a professional office environment.
• Ability to maintain confidentiality, discretion, and good judgment when handling sensitive information.
• Proactive, resourceful, efficient, dependable, and service-oriented work style.
• Strong proficiency with common office productivity tools, administrative systems, and general office procedures.

Preferred Qualifications

• Prior experience in an Office Administrator, Office Manager, Administrative Coordinator, Executive Assistant, or similar role.
• Experience supporting leadership, cross-functional teams, Board meetings, or office-wide administrative operations.
• Familiarity with document management, mail handling, vendor coordination, office purchasing, and administrative best practices.
• Experience supporting technology, telecommunications, treasury, accounts payable, or finance-related administrative projects.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.