Administrative Assistant – Doc Management & Office Ops

Engineering Consulting Services; Mobile (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

ECS Group of Companies (ECS) seeks an Administrative Assistant in Mobile, Alabama to provide clerical and document management support to office personnel and project teams. You will help prepare, process, organize, and distribute project and business documents while maintaining accurate records to company standards.

You will perform word processing, data entry, file management, and routine office operations, plus assist with mail, calls, and project deliverables.

Qualifications

• 0 years of related experience
• High school diploma or GED required
• If driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is required
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet established deadlines
• Effective written and verbal communication skills
• Ability to accurately process and maintain documentation and records
• Ability to learn company systems, processes, and administrative procedures
• Ability to work both independently and as part of a team
• Strong customer service and interpersonal skills
• Ability to prioritize workload in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive information appropriately
• Dependable work habits and a commitment to accuracy and quality

Responsibilities

• Provides administrative and clerical support to office personnel and project teams
• Processes, formats, transmits, and distributes project and business documents in a timely manner
• Performs word processing, data entry, and document management activities
• Registers projects, proposals, and related business records within company systems
• Creates and maintains project, client, and administrative files and folders
• Organizes, files, and maintains electronic and physical records in accordance with company procedures
• Assists with the preparation, assembly, binding, and distribution of reports and project deliverables
• Formats, scans, uploads, and archives project and business documentation
• Assists with answering telephone calls and directing inquiries appropriately
• Supports incoming and outgoing mail distribution and other routine office operations
• Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload
• Maintains confidentiality of company, project, employee, and client information
• Assists with maintaining organized office records and administrative systems
• Supports continuous improvement of administrative processes and workflow efficiency
• Performs other duties as assigned

Skills

Strong organizational skills

Written and verbal communication

Customer service

Teamwork

Attention to detail

Multitasking

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

ECS Group of Companies (ECS) seeks an Administrative Assistant in Mobile, Alabama to provide clerical and document management support to office personnel and project teams. You will help prepare, process, organize, and distribute project and business documents while maintaining accurate records to company standards.

You will perform word processing, data entry, file management, and routine office operations, plus assist with mail, calls, and project deliverables.