Administrative Coordinator: Travel & Invoicing Support

The Pennsylvania State University; United States; On-site; USD 21,000 - 30,000; Part time

Job summary

The Penn State College of Medicine, Department of Molecular and Precision Medicine, seeks a temporary part-time administrative support specialist to assist with purchasing card reports, requisitions, contracts, and invoice payments. The role also covers phones, visitors, mail, and travel itineraries to support the Office Team.

Strong attention to detail and Microsoft Office skills are essential; SAP Concur, SIMBA, and Infor Systems experience is preferred.

Qualifications

• Basic knowledge of Microsoft Office Suite and strong organizational skills.
• Ability to handle routine administrative tasks with attention to detail.
• Preference for experience with SAP Concur, SIMBA and Infor Systems.

Responsibilities

• Enter reports for goods and services purchase card transactions.
• Process web requisition requests and contract intakes.
• Process invoice payments and assist with travel itineraries.
• Answer phones, greet visitors, and direct inquiries.
• Distribute mail and support routine department requests.

Skills

Attention to detail

Organizational skills

Tools

Microsoft Office Suite

SAP Concur

SIMBA

Infor Systems

Job description

The Penn State College of Medicine, Department of Molecular and Precision Medicine, seeks a temporary part-time administrative support specialist to assist with purchasing card reports, requisitions, contracts, and invoice payments. The role also covers phones, visitors, mail, and travel itineraries to support the Office Team.

Strong attention to detail and Microsoft Office skills are essential; SAP Concur, SIMBA, and Infor Systems experience is preferred.