Part-time Administrative Support - Molecular and Precision Medicine

Penn State University; Hershey (PA); On-site; USD 27,552 - 34,440; Part time

Job summary

Penn State University in Hershey is seeking a part-time administrative support individual for the College of Medicine, Department of Molecular and Precision Medicine. The role involves entering reports, assisting the Office Team, and reconciling travel expenses.

Ideal candidates will have strong organizational skills, attention to detail, and basic knowledge of Microsoft Office. Experience with SAP Concur, SIMBA, and Infor Systems is preferred. This position requires 24 hours of work per week.

Qualifications

• Basic knowledge of Microsoft Office Suite is required.
• Experience with SAP Concur, SIMBA, and Infor Systems is preferred.
• Strong organizational skills and excellent attention to detail are essential.

Responsibilities

• Enter reports for goods and services purchase card transactions and process invoice payments.
• Assist the Office Team by answering phones and greeting visitors.
• Create travel itineraries and reconcile travel expenses.

Skills

Attention to detail

Organizational skills

Microsoft Office Suite proficiency

Experience with SAP Concur

Experience with SIMBA

Experience with Infor Systems

Job description

Application Instructions

Current Penn State employees (faculty, staff, technical service, or student) must log in to Workday to complete the internal application process. Please do not apply here; apply internally through Workday.

Current Penn State students (not previously employed by the university) and seeking employment with Penn State must log in to Workday to complete the student application process. Please do not apply here; apply internally through Workday.

New applicants who are not current employees or students should click the “Apply” button and complete the external application process.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

Job Description And Position Requirements

The Penn State College of Medicine, Department of Molecular and Precision Medicine is seeking an individual for temporary part‑time (24 hours a week) administrative support.

• Enter reports for goods and services purchase card transactions, web requisition requests and contract intakes, and process invoice payments.
• Assist the Office Team by answering phones, greeting visitors, providing information and making referrals, distributing mail to department labs, and acting on routine requests.
• Create travel itineraries and reconcile travel expenses.

Attention to detail and awareness of changing policies are essential to these duties.

Basic knowledge of Microsoft Office Suite, strong organizational skills, and excellent attention to detail are required.

Preference will be given to qualified applicants with experience with Sap Concur, SIMBA, and Infor Systems.

Background Checks / Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Campus Security Crime Statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO Is The Law

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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