Business Office Coordinator - Anesthesiology

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 98,283,000 - 149,574,000; Full time

Job summary

University of California - Los Angeles Health seeks a Business Office Coordinator to manage procurement, reimbursements and travel support. You will process purchase orders, invoices and travel transactions while collaborating with faculty, staff, vendors, and campus partners to resolve issues with accuracy and in line with UCLA policies.

The role supports process improvements and departmental projects as needed, ensuring timely, compliant handling of all financial transactions in a dynamic

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Analytical skills to evaluate cost effectiveness of purchasing options.
• Proficient written and verbal communication.
• Ability to read and interpret contracts’ terms and conditions.
• Working level of spreadsheet and word processing software.
• Ability to set priorities and complete tasks with competing deadlines with accuracy.
• Clear English communication of medical, policy and administrative information.

Responsibilities

• Process purchase orders, invoices, reimbursements, and travel transactions.
• Collaborate with faculty, staff, vendors, and campus partners to resolve issues.
• Support procurement process improvements and departmental projects as needed.

Skills

Analytical skills

Verbal & written communication

Contract terms reading

Spreadsheet proficiency

Prioritization under deadlines

English communication

Education

Bachelor's Degree

Job description

Description

The Department of Anesthesiology is seeking a Business Office Coordinator to provide procurement, reimbursement, and travel support. The position is responsible for processing purchase orders, invoices, reimbursements, and travel transactions; collaborating with faculty, staff, vendors, and campus partners to resolve issues; and ensuring timely and accurate processing in accordance with University policies and procedures. The role also supports process improvement efforts and other departmental projects and initiatives as needed.

Hourly Salary Range: $34.30 - $52.20

Qualifications

Required:

• Bachelor's Degree and/or equivalent combination of education
  and experience.
• Analytical skills necessary to evaluate the cost
  effectiveness of purchasing options.
• Ability to communicate effectively in writing and verbally.
• Ability to read and interpret terms and conditions of
  contracts.
• Working level of proficiency in the use of standard
  spreadsheet and word processing software.
• Ability to set priorities and complete ongoing tasks with
  competing deadlines, with frequent interruptions, with high degree of accuracy.
• Demonstrated ability to communicate medical, policy and administrative information in English.

Preferred:

• 3+ years purchasing experience
• Some knowledge of the organization's departments and
  operations required in order to meet their procurement needs
• Understands procurement policies and systems such as
  Procurement, Travel systems, etc.