Part-Time Administrative Support

The Pennsylvania State University; State College (Centre County); On-site; USD 40,000 - 55,000; Full time

Job summary

The Pennsylvania State University is looking for a temporary Administrative Support professional in the Ross and Carol Nese College of Nursing. This role involves assisting with financial reconciliation and supporting the Research Administration team during high-volume periods.

Key responsibilities include reconciling expenses, reviewing financial transactions, and maintaining necessary documentation. The ideal candidate should have experience with Penn State systems and strong organizational skills.

Qualifications

• Experience with Penn State administrative and financial systems.
• Prior experience in financial reconciliation or research administration.
• Strong attention to detail and accuracy.

Responsibilities

• Reconcile PCard, SAP, and travel expenses.
• Review financial transactions for accuracy and compliance.
• Organize and maintain documentation for financial audits.
• Communicate with faculty and staff for missing information.
• Provide general administrative support to the Research Administration team.

Skills

Attention to detail

Organizational skills

Communication skills

Ability to work independently

Tools

SAP

PCard

Concur

SIMBA

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Ross and Carol Nese College of Nursing's Center for Nursing Research is seeking a temporary Administrative Support professional to assist with financial reconciliation and related administrative tasks during a high-volume operational period. This position plays a key role in ensuring the timely and accurate processing of financial transactions and supporting efficient workflows within the Research Administration team.

Key Responsibilities:

• Reconcile PCard, SAP, and travel expenses in accordance with University policies and procedures.

• Review financial transactions for accuracy, completeness, and compliance.

• Organize, track, and maintain documentation required for financial reconciliation and audits.

• Communicate professionally with faculty, staff, and students to obtain missing information or resolve discrepancies.

• Provide general administrative and operational support to the College of Nursing Research Administration team as assigned.

Preferred Qualifications:

• Experience with Penn State administrative and financial systems (e.g., SAP, Concur, PCard, SIMBA), or experience working in an academic research university environment with comparable systems.

• Prior experience in financial reconciliation, research administration, or financial/administrative operations.

• Strong attention to detail, accuracy, and organizational skills.

• Ability to work independently, manage competing priorities, and maintain confidentiality.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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