Administrative Assistant — Office & Budget Support

Penn State; Hershey (PA); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State Hershey is seeking an Administrative Assistant to support the Department of Molecular and Precision Medicine. The role coordinates schedules, handles communications, maintains files and databases, and assists staff and management with a range of administrative tasks.

You will manage calendars, travel, meetings, and prepare reports while safeguarding confidential information. The position offers exposure to budget activities, data management, and interaction with students, faculty,

Qualifications

• GED or HS required with 2+ years of relevant experience.
• Familiar with PSU procurement and travel systems listed.
• Proficient in Microsoft 365 applications; Teams/Zoom desirable.

Responsibilities

• Plan, organize, and coordinate daily office activities and processes.
• Provide general office support and maintain files, calendars, and inquiries.
• Coordinate travel arrangements and meeting logistics.
• Prepare materials, reports, and correspondence; support budget data.
• Track expenditures and assist with budget revisions; handle confidential info.

Skills

GED/HS

Office admin exp

Microsoft 365

MS Teams/Zoom

Budget basics

Vendor coordination

Education

GED/HS

Tools

SAP/Concur

Workday

TravelOnLion

Book It (25 Live)

ScieENcv

DOCfinity

Simba

Job description

Penn State Hershey is seeking an Administrative Assistant to support the Department of Molecular and Precision Medicine. The role coordinates schedules, handles communications, maintains files and databases, and assists staff and management with a range of administrative tasks.

You will manage calendars, travel, meetings, and prepare reports while safeguarding confidential information. The position offers exposure to budget activities, data management, and interaction with students, faculty,