Part-time Administrative Support - Molecular and Precision Medicine

The Pennsylvania State University; United States; On-site; USD 21,000 - 30,000; Part time

Job summary

The Penn State College of Medicine, Department of Molecular and Precision Medicine, seeks a temporary part-time administrative support specialist to assist with purchasing card reports, requisitions, contracts, and invoice payments. The role also covers phones, visitors, mail, and travel itineraries to support the Office Team.

Strong attention to detail and Microsoft Office skills are essential; SAP Concur, SIMBA, and Infor Systems experience is preferred.

Qualifications

• Basic knowledge of Microsoft Office Suite and strong organizational skills.
• Ability to handle routine administrative tasks with attention to detail.
• Preference for experience with SAP Concur, SIMBA and Infor Systems.

Responsibilities

• Enter reports for goods and services purchase card transactions.
• Process web requisition requests and contract intakes.
• Process invoice payments and assist with travel itineraries.
• Answer phones, greet visitors, and direct inquiries.
• Distribute mail and support routine department requests.

Skills

Attention to detail

Organizational skills

Tools

Microsoft Office Suite

SAP Concur

SIMBA

Infor Systems

Job description

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Penn State College of Medicine, Department of Molecular and Precision Medicine, is seeking an individual for temporary part-time (24 hours a week) administrative support. Primary duties include but are not limited to entering reports for goods and services purchase card transactions, web requisition requests and contract intakes, and processing invoice payments. This position will assist the Office Team by answering phones, greeting visitors, providing information and referring as appropriate, distributing mail to department labs, and acting on routine requests. In addition, this position requires creating travel itineraries and reconciling travel expenses. Attention to detail and awareness of changing policies are essential to these duties. Basic knowledge of Microsoft Office Suite, strong organizational skills, and excellent attention to details a must. Preference will be given to qualified applicants with experience with Sap Concur, SIMBA, and Infor Systems.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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