Administrative Coordinator & Scheduling Specialist

Cobalt Pacific Inc.; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) with matching

Tuition reimbursement

Professional development programs

Job summary

Cobalt Pacific Inc. in Charlotte, NC is seeking an Administrative Assistant for a full-time role. The position focuses on scheduling, meeting coordination, filing, data entry, and maintaining office systems to support daily operations.

You will work with a collaborative team, manage calendars, prepare agendas, handle correspondence, and assist HR tasks such as resume screening and interview scheduling. Strong organizational skills and proficiency with Microsoft Office are essential.

Qualifications

• High school diploma or equivalent with 2+ years in an administrative role.
• Experience managing office schedules and coordinating meetings.
• Strong organizational skills and ability to multitask.
• Excellent written and verbal communication with clients and colleagues.
• Proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
• Detail-oriented with a commitment to a well-organized workspace.
• Ability to work independently and in a team.

Responsibilities

• Manage office schedules and calendars; record and communicate appointments.
• Coordinate and schedule meetings internally and with external clients.
• Maintain and update office systems; filing, email, and document management.
• Provide administrative support: travel arrangements, expense reports, supplies.
• Assist in preparing reports and presentations as needed.
• Handle correspondence via phone, email, and mail.
• Support HR in recruitment activities: resume screening, interview scheduling.

Skills

Schedule management

Meeting coordination

Communication skills

Organizational skills

Attention to detail

Team player

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Cobalt Pacific Inc. in Charlotte, NC is seeking an Administrative Assistant for a full-time role. The position focuses on scheduling, meeting coordination, filing, data entry, and maintaining office systems to support daily operations.

You will work with a collaborative team, manage calendars, prepare agendas, handle correspondence, and assist HR tasks such as resume screening and interview scheduling. Strong organizational skills and proficiency with Microsoft Office are essential.