Administrative Assistant

Cobalt Pacific Inc.; Charlotte (NC); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) with matching

Tuition reimbursement

Professional development programs

Job summary

Cobalt Pacific Inc. in Charlotte, NC is seeking an Administrative Assistant for a full-time role. The position focuses on scheduling, meeting coordination, filing, data entry, and maintaining office systems to support daily operations.

You will work with a collaborative team, manage calendars, prepare agendas, handle correspondence, and assist HR tasks such as resume screening and interview scheduling. Strong organizational skills and proficiency with Microsoft Office are essential.

Qualifications

• High school diploma or equivalent with 2+ years in an administrative role.
• Experience managing office schedules and coordinating meetings.
• Strong organizational skills and ability to multitask.
• Excellent written and verbal communication with clients and colleagues.
• Proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
• Detail-oriented with a commitment to a well-organized workspace.
• Ability to work independently and in a team.

Responsibilities

• Manage office schedules and calendars; record and communicate appointments.
• Coordinate and schedule meetings internally and with external clients.
• Maintain and update office systems; filing, email, and document management.
• Provide administrative support: travel arrangements, expense reports, supplies.
• Assist in preparing reports and presentations as needed.
• Handle correspondence via phone, email, and mail.
• Support HR in recruitment activities: resume screening, interview scheduling.

Skills

Schedule management

Meeting coordination

Communication skills

Organizational skills

Attention to detail

Team player

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Cobalt Pacific Inc. seeks an Administrative Assistant in Charlotte, NC, for a FULL_TIME role. The salary range is $42,000 - $52,477. Applications are due by November 23, 2026.

As an Administrative Assistant, you will be responsible for managing schedules, coordinating meetings, and maintaining office systems. Your primary tasks will include handling administrative duties such as filing, data entry, and record-keeping. You will also be tasked with supporting team operations by assisting with various projects and initiatives. Additionally, you will play a key role in coordinating meetings by scheduling, sending invitations, and preparing agendas. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively. You will need to be proficient in using office software and familiar with standard office procedures. The ideal candidate will have excellent communication skills and the ability to work well in a team environment. This role is crucial for ensuring the smooth operation of the office and supporting the overall goals of the organization.

You will work in a collaborative environment with a dedicated team in Charlotte, NC. The workplace is in Charlotte, NC, fostering a supportive and innovative atmosphere.

The annual salary range for this position is between $42,000 and $52,477, providing a competitive compensation package. Employees can expect comprehensive health insurance coverage, including medical, dental, and vision plans, to ensure their well-being and that of their families. Additionally, the company offers robust retirement plans, such as a 401(k) with matching contributions, to help employees save for their future. Professional development opportunities are also available, including tuition reimbursement for further education and access to training programs and workshops to enhance skills and advance in their careers.

You must have substantial experience in administrative support, including tasks such as managing schedules, coordinating meetings, and handling correspondence. Proficiency in office software, particularly in programs like Microsoft Office Suite, is essential. This includes skills in word processing, spreadsheet management, and presentation software. Strong organizational skills are crucial for managing multiple tasks and deadlines effectively. Attention to detail is vital for ensuring accuracy in work, such as proofreading documents, maintaining records, and following up on tasks. These skills are fundamental for maintaining an efficient and well-organized work environment.

Applications are due by November 23, 2026.

Duties

• Manage office schedules and calendars, ensuring all appointments and meetings are accurately recorded and communicated.
• Coordinate and schedule meetings, both internally and with external clients, ensuring efficient use of time and resources.
• Maintain and update office administrative systems, including but not limited to, document management, email correspondence, and filing systems.
• Provide exceptional administrative support to the team, handling tasks such as travel arrangements, expense reports, and office supplies.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Handle incoming and outgoing correspondence, including phone calls, emails, and mail.
• Support the HR team with recruitment activities, such as screening resumes and scheduling interviews.

Requirements

• High school diploma or equivalent, with a minimum of 2 years of experience in an administrative role.
• Proven experience in managing office schedules and coordinating meetings.
• Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with clients and colleagues.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Detail-oriented with a keen eye for accuracy and a commitment to maintaining a well-organized workspace.
• Ability to work independently and as part of a team, with a positive attitude and a willingness to learn and adapt.