Strategic Administrative Coordinator: Operations & Scheduling

State of Arkansas; Marianna (AR); On-site; USD 43,000 - 64,000; Full time

Job summary

State of Arkansas is seeking an Administrative Coordinator within the Arkansas Department of Parks, Heritage and Tourism to provide higher-level coordination of office functions, support leadership, and ensure efficient day-to-day operations.

The role requires proactive problem-solving, project management, and cross-departmental collaboration to enhance communication and operational efficiency across divisions such as State Parks, Heritage, and Tourism.

Qualifications

• A high school diploma or equivalent is required, plus one (1) year of experience in administrative roles.
• Other qualifications and experience may be substituted per agency guidelines and policies.

Responsibilities

• Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed.
• Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met.
• Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed.
• Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans.
• Prioritize appointments and ensure that all participants are informed and prepared for meetings or events.
• Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies.
• Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations.
• Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency.
• Collaborate with team members and leadership to design and implement changes that enhance organizational performance.
• Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

Skills

Multitasking

Attention to detail

Communication

Report writing

Office software

Microsoft Word

Excel

PowerPoint

Outlook

Project management software

Database systems

Education

High school diploma or equivalent

Tools

Project management software

Database systems

Job description

State of Arkansas is seeking an Administrative Coordinator within the Arkansas Department of Parks, Heritage and Tourism to provide higher-level coordination of office functions, support leadership, and ensure efficient day-to-day operations.

The role requires proactive problem-solving, project management, and cross-departmental collaboration to enhance communication and operational efficiency across divisions such as State Parks, Heritage, and Tourism.