Administrative Coordinator: Office Ops & Billing

Excel Dairy Service Inc; Sunnyside (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

Excel Dairy Service Inc in Sunnyside, WA is seeking a dependable Administrative Coordinator to support multiple areas of the business. You will manage receipts, orders, purchases, billing and daily office tasks in a fast-paced environment.

The ideal candidate is detail‑oriented with strong communication and computer skills, proficient with Word, Excel, and Outlook, and capable of learning new systems. This role emphasizes teamwork, accuracy, and proactive problem solving in a dairy-focused

Qualifications

• Previous office, administrative, bookkeeping, or accounting experience preferred.
• Strong attention to detail and follow-through.
• Good communication and organizational skills.
• Experience leading a team or managing others is a plus.
• Open to learning new systems and adapting to change.
• Intermediate experience with Microsoft Word, Excel, and Outlook.
• AR, AP, and Purchasing experience is a strong plus.
• SAP Business One experience is a plus.
• Knowledge in the dairy industry is a plus.
• Bilingual English/Spanish is preferred, but not required.

Responsibilities

• Processing all goods receipts, sales orders, and work orders for the location
• Purchasing, receiving, and inventory-related administration
• Tracking open work orders and helping ensure completed work gets billed
• Answering phones and assisting customers, vendors, and coworkers
• Making bank deposits and handling incoming mail
• Keeping up with customer balances and assisting with billing
• Supporting department managers with administrative tasks
• Cross-training in key office functions to provide backup when needed

Skills

Attention to detail

Communication

Organizational skills

Microsoft Word

Excel

Outlook

Team leadership

SAP Business One

Tools

SAP Business One

Job description

Excel Dairy Service Inc in Sunnyside, WA is seeking a dependable Administrative Coordinator to support multiple areas of the business. You will manage receipts, orders, purchases, billing and daily office tasks in a fast-paced environment.

The ideal candidate is detail‑oriented with strong communication and computer skills, proficient with Word, Excel, and Outlook, and capable of learning new systems. This role emphasizes teamwork, accuracy, and proactive problem solving in a dairy-focused