Administrative Coordinator

Excel Dairy Service Inc; Sunnyside (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

Excel Dairy Service Inc in Sunnyside, WA is seeking a dependable Administrative Coordinator to support multiple areas of the business. You will manage receipts, orders, purchases, billing and daily office tasks in a fast-paced environment.

The ideal candidate is detail‑oriented with strong communication and computer skills, proficient with Word, Excel, and Outlook, and capable of learning new systems. This role emphasizes teamwork, accuracy, and proactive problem solving in a dairy-focused

Qualifications

• Previous office, administrative, bookkeeping, or accounting experience preferred.
• Strong attention to detail and follow-through.
• Good communication and organizational skills.
• Experience leading a team or managing others is a plus.
• Open to learning new systems and adapting to change.
• Intermediate experience with Microsoft Word, Excel, and Outlook.
• AR, AP, and Purchasing experience is a strong plus.
• SAP Business One experience is a plus.
• Knowledge in the dairy industry is a plus.
• Bilingual English/Spanish is preferred, but not required.

Responsibilities

• Processing all goods receipts, sales orders, and work orders for the location
• Purchasing, receiving, and inventory-related administration
• Tracking open work orders and helping ensure completed work gets billed
• Answering phones and assisting customers, vendors, and coworkers
• Making bank deposits and handling incoming mail
• Keeping up with customer balances and assisting with billing
• Supporting department managers with administrative tasks
• Cross-training in key office functions to provide backup when needed

Skills

Attention to detail

Communication

Organizational skills

Microsoft Word

Excel

Outlook

Team leadership

SAP Business One

Tools

SAP Business One

Job description

For over 30 years, Excel Dairy Service has grown by taking care of our team and customers, in supporting the dairy and agricultural community, and building a team that works hard and helps each other out.

We’re now looking for a dependable, detail-oriented Administrative Coordinator to join our Sunnyside office. We’re looking for someone who takes pride in their work and wants to be part of a team where everyone pitches in.

This is a hands-on office position supporting several areas of our business. The right person will be organized, comfortable working with numbers and details, and able to handle many responsibilities in a fast-paced environment.

What you'll be responsible for:

• Processing all goods receipts, sales orders, and work orders for the location
• Purchasing, receiving, and inventory-related administration
• Tracking open work orders and helping ensure completed work gets billed
• Answering phones and assisting customers, vendors, and coworkers
• Making bank deposits and handling incoming mail
• Keeping up with customer balances and assisting with billing
• Supporting department managers with administrative tasks
• Cross-training in key office functions to provide backup when needed

What we’re looking for:

• Previous office, administrative, bookkeeping, or accounting experience preferred
• Strong attention to detail and follow-through
• Good communication and organizational skills
• Experience leading a team or managing others is a plus
• Open to learning new systems and adapting to change
• Intermediate experience with Microsoft Word, Excel, and Outlook
• AR, AP, and Purchasing experience is a strong plus
• SAP Business One experience is a plus
• Knowledge in the industry is a plus
• Bilingual English/Spanish is preferred, but not required

If you’re dependable, organized, enjoy helping others, and like being part of a team where your work makes a difference every day, we’d love to hear from you.

#Hiring #AdministrativeAssistant #MountVernonWA #SkagitCounty #OfficeJobs #AccountingJobs #ExcelDairyService