Administrative Coordinator: Office & Billing Ops

Shirley-Ryan-Ability-La; Chicago (IL); On-site; USD 23,000 - 40,000; Full time

Job summary

Shirley Ryan AbilityLab is seeking an Administrative Coordinator in Chicago to perform reception, data entry, scheduling and basic billing tasks. The role requires strong Microsoft Office skills, organization, and customer service in a fast-paced environment.

You will manage meetings, prepare reports, monitor expenses, and maintain supplies while supporting departmental operations and colleagues across the institute.

Qualifications

• Minimum 1 year of college or other equivalent post high school experience.
• Minimum 3 years of experience in a general office environment with gradually increasing responsibility.
• Proficiency in Microsoft applications: Outlook, Word, and Excel; basic level PowerPoint.
• Proficiency in keyboarding and using common PC software and office equipment.

Responsibilities

• Receives and greets internal and external customers; routes requests and follows up to ensure needs are met.
• Performs record keeping and data file maintenance tasks, including gathering, sorting and filing materials.
• Enters charges into billing system; processes direct billing forms, petty cash, travel and license reimbursements.
• Monitors assigned expense accounts, investigates variances and reports findings.
• Prepares forms, letters, memos, presentations and other reports; creates spreadsheets and databases.
• Monitors supplies, equipment and forms; maintains inventory levels and tracks deliveries.
• Schedules meetings, appointments and travel; prepares materials and coordinates logistics; attends meetings and takes minutes.

Skills

Outlook

Word

Excel

PowerPoint

Education

Some college

Tools

Dictaphone

Photocopier

Fax machine

Calculator

Job description

Shirley Ryan AbilityLab is seeking an Administrative Coordinator in Chicago to perform reception, data entry, scheduling and basic billing tasks. The role requires strong Microsoft Office skills, organization, and customer service in a fast-paced environment.

You will manage meetings, prepare reports, monitor expenses, and maintain supplies while supporting departmental operations and colleagues across the institute.