Administrative Coordinator - Physician Practice

Shirley Ryan AbilityLab; Chicago (IL); Hybrid; USD 2,349,000 - 4,080,000; Full time

Benefits offered by this job

Benefits package

Job summary

Shirley Ryan AbilityLab in Chicago, IL is seeking an Administrative Coordinator to handle record keeping, scheduling, billing entries and supply management for the Physician Practice. The role supports daily operations and patient services, ensuring timely processing and accuracy.

The ideal candidate has at least 3 years in a general office environment, strong communication and organizational skills, and proficiency with Outlook, Word, Excel, and PowerPoint.

Qualifications

• Minimum 1 year of college or equivalent post high school experience.
• Minimum 3 years of experience in a general office environment with increasing responsibility.
• Proficiency in Microsoft applications: Outlook, Word, and Excel; basic PowerPoint skills.
• Strong communication and interpersonal abilities for internal/external interactions.

Responsibilities

• Performs reception activities: answer phones, greet customers and route requests.
• Performs record keeping and data file maintenance; enters charges into billing system.
• Monitors expense accounts, prepares reports, and coordinates meetings and travel.
• Schedules meetings, takes minutes, and supports supplies, inventory and vendor tracking.

Skills

Communication skills

Organizational skills

Team collaboration

Education

Post-high school education equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

## Administrative Coordinator - Physician PracticeApply: Chicago, IL: Full time: Posted Today: JR-1065616Shirley Ryan AbilityLab is the global leader in physical medicine and rehabilitation for adults and children with the most severe, complex conditions. By joining our team, you’ll be part of our life-changing mission and vision. You’ll contribute to an innovative, multifaceted culture that is second to none — one that embraces collaboration, excellence, discovery and compassion. You’ll play a role in something that’s never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes — as we Advance Human Ability, together.## ## **Job Description Summary**The Administrative Coordinator will perform record keeping, bookkeeping, supply requisition/distribution, and scheduling activities for assigned department. The Administrative Coordinator will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute. The Administrative Coordinator will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.## ## **Job Description****The Administrative Coordinator:*** Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met.* Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials.* Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests.* Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances.* Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases.* Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries.* Schedules meetings, appointments, conferences, and travel arrangements, by preparing and distributing materials and coordinating meeting logistics such as needed. Attends meetings and composes minutes.* Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.**Reporting Relationships:*** Reporting relationships will vary according to departmental administrative structure.**Knowledge, Skills & Abilities Required:*** Minimum 1 year of college or other equivalent post high school experience.* Minimum 3 years of experience in a general office environment with gradually increasing responsibility.* Proficiency in Microsoft applications: intermediate level skills in the use of Outlook, Word, and Excel; basic level skills in the use of PowerPoint.* Proficiency in keyboarding skills. Application of a variety of a variety of moderately complex computer PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.).* Communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances.* Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.* Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations.**Working Conditions:*** Normal office environment with little or no exposure to dust or extreme temperature.The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.**Pay and Benefits\\*:****Pay Range:**$17.05 - $29.62## **Benefits:**Shirley Ryan AbilityLab offers a comprehensive benefits program that is competitive with our industry peers in our geographic locations: https://www.sralab.org/benefits*\\*Benefits and benefits’ eligibility can vary by position. Actual compensation will be determined by equity and qualifications of the role.*