Administrative Coordinator - Physician Practice

Shirley-Ryan-Ability-La; Chicago (IL); On-site; USD 23,000 - 40,000; Full time

Job summary

Shirley Ryan AbilityLab is seeking an Administrative Coordinator in Chicago to perform reception, data entry, scheduling and basic billing tasks. The role requires strong Microsoft Office skills, organization, and customer service in a fast-paced environment.

You will manage meetings, prepare reports, monitor expenses, and maintain supplies while supporting departmental operations and colleagues across the institute.

Qualifications

• Minimum 1 year of college or other equivalent post high school experience.
• Minimum 3 years of experience in a general office environment with gradually increasing responsibility.
• Proficiency in Microsoft applications: Outlook, Word, and Excel; basic level PowerPoint.
• Proficiency in keyboarding and using common PC software and office equipment.

Responsibilities

• Receives and greets internal and external customers; routes requests and follows up to ensure needs are met.
• Performs record keeping and data file maintenance tasks, including gathering, sorting and filing materials.
• Enters charges into billing system; processes direct billing forms, petty cash, travel and license reimbursements.
• Monitors assigned expense accounts, investigates variances and reports findings.
• Prepares forms, letters, memos, presentations and other reports; creates spreadsheets and databases.
• Monitors supplies, equipment and forms; maintains inventory levels and tracks deliveries.
• Schedules meetings, appointments and travel; prepares materials and coordinates logistics; attends meetings and takes minutes.

Skills

Outlook

Word

Excel

PowerPoint

Education

Some college

Tools

Dictaphone

Photocopier

Fax machine

Calculator

Job description

Shirley Ryan AbilityLab is the global leader in physical medicine and rehabilitation for adults and children with the most severe, complex conditions. By joining our team, you’ll be part of our life-changing mission and vision. You’ll contribute to an innovative, multifaceted culture that is second to none — one that embraces collaboration, excellence, discovery and compassion. You’ll play a role in something that’s never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes — as we Advance Human Ability, together.Job Description SummaryThe Administrative Coordinator will perform record keeping, bookkeeping, supply requisition/distribution, and scheduling activities for assigned department.The Administrative Coordinator will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.The Administrative Coordinator will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.Job DescriptionThe Administrative Coordinator:Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met.Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials.Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests.Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances.Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases.Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries.Schedules meetings, appointments, conferences, and travel arrangements, by preparing and distributing materials and coordinating meeting logistics such as needed. Attends meetings and composes minutes.Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.Reporting Relationships:Reporting relationships will vary according to departmental administrative structure.Knowledge, Skills & Abilities Required:Minimum 1 year of college or other equivalent post high school experience.Minimum 3 years of experience in a general office environment with gradually increasing responsibility.Proficiency in Microsoft applications: intermediate level skills in the use of Outlook, Word, and Excel; basic level skills in the use of PowerPoint.Proficiency in keyboarding skills. Application of a variety of a variety of moderately complex computer PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.).Communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances.Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations.Working Conditions:Normal office environment with little or no exposure to dust or extreme temperature.The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.Pay and Benefits*:Pay Range:$17.05 - $29.62Benefits:Shirley Ryan AbilityLab offers a comprehensive benefits program that is competitive with our industry peers in our geographic locations: https://www.sralab.org/benefits*Benefits and benefits’ eligibility can vary by position. Actual compensation will be determined by equity and qualifications of the role.Equal Employment Opportunity EmployerShirley Ryan AbilityLab is an Equal Employment Opportunity Employer. All applicants will be afforded equal employment opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, citizenship status, age, disability, sexual orientation, gender identity, genetic information, military status, order of protection status, unfavorable discharge from military service, or any other characteristics protected by law.EEO is the Law | EEO is the Law - Know Your Rights | View our Full PolicyShirley Ryan AbilityLab is an Affirmative Action Employer as required by law.