Administrative Coordinator: Patient Care & Scheduling

Shirley Ryan AbilityLab; Chicago (IL); Hybrid; USD 2,349,000 - 4,080,000; Full time

Benefits offered by this job

Benefits package

Job summary

Shirley Ryan AbilityLab in Chicago, IL is seeking an Administrative Coordinator to handle record keeping, scheduling, billing entries and supply management for the Physician Practice. The role supports daily operations and patient services, ensuring timely processing and accuracy.

The ideal candidate has at least 3 years in a general office environment, strong communication and organizational skills, and proficiency with Outlook, Word, Excel, and PowerPoint.

Qualifications

• Minimum 1 year of college or equivalent post high school experience.
• Minimum 3 years of experience in a general office environment with increasing responsibility.
• Proficiency in Microsoft applications: Outlook, Word, and Excel; basic PowerPoint skills.
• Strong communication and interpersonal abilities for internal/external interactions.

Responsibilities

• Performs reception activities: answer phones, greet customers and route requests.
• Performs record keeping and data file maintenance; enters charges into billing system.
• Monitors expense accounts, prepares reports, and coordinates meetings and travel.
• Schedules meetings, takes minutes, and supports supplies, inventory and vendor tracking.

Skills

Communication skills

Organizational skills

Team collaboration

Education

Post-high school education equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Shirley Ryan AbilityLab in Chicago, IL is seeking an Administrative Coordinator to handle record keeping, scheduling, billing entries and supply management for the Physician Practice. The role supports daily operations and patient services, ensuring timely processing and accuracy.

The ideal candidate has at least 3 years in a general office environment, strong communication and organizational skills, and proficiency with Outlook, Word, Excel, and PowerPoint.