Office Operations & Compliance Manager

Shirley-Ryan-Ability-La; Chicago (IL); On-site; USD 47,000 - 79,000; Full time

Job summary

Shirley Ryan AbilityLab in Chicago seeks a Business Support Manager to organize and direct office operations, payroll preparation, information management, and clerical services. You will supervise at least two administrative staff, ensure HIPAA compliance, and develop efficient record-keeping systems to support the institute's mission.

The role requires an Associates Degree in business or office management and 3–5 years of supervisory experience, with strong communication and data interpretation

Qualifications

• Associates Degree in business or office management required.
• Three to five years of office management experience including supervision of staff.
• Proficiency in keyboarding and MS Office suite.
• Ability to communicate effectively with internal and external customers.
• Ability to read, analyze and interpret data and present information.

Responsibilities

• Oversees daily office operations including record keeping, payroll prep, information management, physician authentication, vendor payment processing, filing systems, requisition of supplies, customer service, scheduling and other clerical services.
• Responds to legal requests for billing records from attorney and legal agencies, ensuring HIPAA compliance.
• Develops and maintains systems and procedures for record keeping, retrieval and reporting.
• Reviews and updates departmental policies relevant to assigned responsibilities.
• Performs bookkeeping by entering invoices into the ReqLogic system and processing payments.

Job description

Shirley Ryan AbilityLab in Chicago seeks a Business Support Manager to organize and direct office operations, payroll preparation, information management, and clerical services. You will supervise at least two administrative staff, ensure HIPAA compliance, and develop efficient record-keeping systems to support the institute's mission.

The role requires an Associates Degree in business or office management and 3–5 years of supervisory experience, with strong communication and data interpretation