Administrative Coordinator — Entry Level with Flexible Schedule

brownandrootexternal; Town of Texas (WI); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

401K plan with company match

Medical, dental, vision insurance

Flexible work schedule

Professional training and development

Job summary

Brown & Root Industrial Services in Wisconsin seeks an entry-level administrative assistant to support executives with research, reporting, and clerical duties. You will attend meetings, draft correspondence, schedule calls, and help maintain records.

Ideal candidates have 0–5 years of administrative experience, strong Microsoft Office skills, attention to detail and good written and verbal communication. The role offers learning opportunities and a professional work environment.

Qualifications

• 0–5 years of administrative experience.
• Previous experience in an engineering environment preferable.
• Proficiency in Microsoft Office Suite.
• Attention to detail, proofreading and editing.
• Strong written, verbal, and interpersonal skills.

Responsibilities

• Attend meetings to record minutes.
• Prepare and distribute minutes and reports.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Interpret administrative and operating policies and procedures for employees.
• Make travel arrangements for others and prepare expense reports.
• Manage and maintain management or office schedules.
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Prepare responses to correspondence containing routine inquiries.
• Read incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Set up and oversee administrative policies and procedures for offices and/or organizations.
• May supervise and train other clerical staff.

Skills

Attention to detail

Proofreading and editing

Written communication

Teamwork

Time management

Tools

Microsoft Office Suite

Job description

Brown & Root Industrial Services in Wisconsin seeks an entry-level administrative assistant to support executives with research, reporting, and clerical duties. You will attend meetings, draft correspondence, schedule calls, and help maintain records.

Ideal candidates have 0–5 years of administrative experience, strong Microsoft Office skills, attention to detail and good written and verbal communication. The role offers learning opportunities and a professional work environment.