Admin Asst

brownandrootexternal; Town of Texas (WI); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

401K plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

FSA

Disability insurance

PTO

Flexible schedule

Job summary

Brown & Root Industrial Services is seeking an entry-level administrative assistant to support executives by research, preparing reports, handling information requests, and clerical tasks such as correspondence, visitor reception, scheduling meetings and conference calls.

Responsibilities include taking minutes, coordinating office services, filing documents, arranging travel, preparing invoices and reports, and maintaining schedules.

Qualifications

• Entry-level administrative role requiring basic office skills.

Responsibilities

• Attend meetings to record minutes.
• Compile, transcribe, and distribute minutes.
• Coordinate and direct office services to aid executives.
• Greet visitors and manage access.
• Make travel arrangements and expense reports.
• Prepare agendas and arrange meetings.
• Prepare invoices and financial documents.
• Review operations for improvements.
• May supervise clerical staff.

Skills

Attention to detail

Time management

Written and verbal communication

Teamwork

Proficiency in Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

Summary

Provide entry level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Perform all other duties as required.

Responsibilities

• Attend meetings in order to record minutes.
• Compile, transcribe, and distribute minutes of meetings.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Interpret administrative and operating policies and procedures for employees.
• Make travel arrangements for others and prepare expense reports..
• Manage and maintain management or office schedules.
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Prepare responses to correspondence containing routine inquiries.
• Read incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Set up and oversee administrative policies and procedures for offices and/or organizations.
• May supervise and train other clerical staff.

Qualifications/Competencies/Experience

Has developed knowledge and skills in own area; may still be acquiring higher level skills. Works with moderate supervision/ guidance; accountable for individual results and impact on team. Expands knowledge and skills. Works on straightforward tasks using established procedures; work is subject to review by others. Depends on others for instruction, guidance and direction. Develops knowledge and skills in basic practices and procedures within own area. Applies basic technical skills and knowledge to complete assigned work. Responds to standard requests from internal or external customers. Solves routine problems by following defined procedures. Manages own time to meet deadlines set by others. Works with others as part of a team 0-5 years of administrative experience. Previous experience in an engineering environment is preferable. Proficiency in Microsoft Office Suite. Attention to detail. Proofreading and editing. Written, verbal, and interpersonal skills.

Equal Opportunity Statement

Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

BENEFITS

• 401K plan with company match
• medical
• dental
• vision
• life insurance
• AD&D
• flexible spending account
• disability
• paid time off
• flexible work schedule

We support career advancement through professional training and development.