Administrative Coordinator

Truity Partners; Sussex (WI); On-site; USD 27,552 - 41,328; Part time

Job summary

Truity Partners in Sussex, WI, is looking for a highly organized part-time Administrative Coordinator. This temp-to-hire position supports leadership and requires 20–25 hours a week, ideally 4-5 hours per day. Responsibilities include coordinating schedules, organizing meetings, and providing critical administrative support.

The ideal candidate will have 3+ years of experience, proficiency in Microsoft Office, and excellent communication skills. This role is 100% onsite, and offers the potential for long-term employment.

Qualifications

• 3+ years of administrative, executive assistant, office coordinator, or related experience.
• Ability to manage multiple priorities and deadlines simultaneously.
• Professional demeanor with the ability to handle confidential information.

Responsibilities

• Coordinate calendars, meetings, and schedules for company leaders.
• Organize Board and leadership meetings.
• Prepare meeting materials and supporting documentation.

Skills

Strong proficiency with Microsoft Office

Excellent calendar management and scheduling skills

Strong written and verbal communication abilities

Exceptional attention to detail

Organizational skills

Job description

Our well-established manufacturing client is seeking a highly organized and detail-oriented part-time Administrative Coordinator to provide critical support to our leadership team following a recent retirement. This is a temp-to-hire opportunity with the expectation of becoming a long-term, permanent part-time role.

This position is ideal for an experienced administrative professional who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in keeping people, schedules, and projects organized.

• Part-time, approximately 20–25 hours per week
• Flexible schedule, ideally 4–5 hours per day across 4–5 days per week
• Potential flexibility down to approximately 15 hours per week for the right candidate
• 100% onsite in Sussex, WI
• Temp-to-hire opportunity with long-term potential

Key Responsibilities

• Coordinate calendars, meetings, and schedules for company leaders
• Organize Board meetings, leadership meetings, and other business-related events
• Prepare meeting materials, agendas, presentations, and supporting documentation
• Assist with company-wide events, employee activities, and special projects
• Provide administrative support to members of the engineering, sales, and leadership teams
• Create and edit professional documents, reports, presentations, and correspondence
• Compile and distribute monthly reports and other recurring business information
• Maintain organized electronic and physical filing systems
• Assist with travel arrangements, meeting logistics, and catering coordination as needed
• Provide light administrative support related to HR activities and employee communications
• Serve as a dependable point of contact for internal communications and follow-up items
• Support various clerical and administrative functions that help keep the organization running efficiently

Qualifications

• 3+ years of administrative, executive assistant, office coordinator, or related experience
• Strong proficiency with Microsoft Office, particularly Outlook, Word, and PowerPoint
• Excellent calendar management and scheduling skills
• Strong written and verbal communication abilities
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines simultaneously
• Comfortable interacting with executives, department leaders, and employees across the organization
• Professional demeanor with the ability to handle confidential information appropriately

Preferred Qualifications

• Experience supporting senior leadership teams
• Experience coordinating meetings, events, or board-related activities
• Prior exposure to HR, manufacturing, engineering, or professional office environments

What Makes Someone Successful in This Role

• Highly organized and proactive
• Strong follow-through and ownership mentality
• Comfortable shifting priorities throughout the day
• Detail-oriented without losing sight of the bigger picture
• Enjoys supporting others and being the "go-to" person who keeps things running smoothly