Administrative Assistant | Managed Care | Days | Full-Time

UF Health; Gainesville (FL); On-site; USD 32,000 - 44,000; Full time

Job summary

UF Health is seeking an administrative support professional to ensure smooth office operations within the health system. You will manage scheduling, prepare documents, coordinate communications, and assist with event planning, contributing to overall efficiency.

Under moderate supervision, you will liaison between departments and external contacts, maintain filing systems, office supplies, and support multiple stakeholders to keep daily workflows organized and productive.

Qualifications

• 2+ years of administrative support experience
• Proficient in Microsoft Office and document management
• Strong communication and organizational skills
• Ability to manage scheduling and office supplies
• Experience supporting multiple stakeholders
• Experience coordinating with multiple departments and external contacts

Responsibilities

• Manages scheduling, document preparation, and communication coordination.
• Supports filing systems, office supplies, and event planning.
• Resolves routine office issues to improve efficiency.
• Acts as liaison between departments and external contacts.
• Maintains organized and productive office environment.
• Assists with administrative tasks under moderate supervision.
• Supports team communication and workflow.
• Ensures timely completion of assigned duties.

Skills

Microsoft Office

Document management

Communication

Organizational skills

Stakeholder management

Tools

Microsoft Office Suite

Scheduling software

Document management system

Job description

Overview

Ensures smooth office operations within the health system through effective management of scheduling, document preparation, and communication coordination. Supports various administrative functions, including maintaining filing systems, managing office supplies, and assisting with event planning. Works under moderate supervision, applying judgment to resolve routine issues and improve office efficiency. Acts as a key liaison between departments and external contacts, contributing to overall organizational productivity.

Overview

Ensures smooth office operations within the health system through effective management of scheduling, document preparation, and communication coordination. Supports various administrative functions, including maintaining filing systems, managing office supplies, and assisting with event planning. Works under moderate supervision, applying judgment to resolve routine issues and improve office efficiency. Acts as a key liaison between departments and external contacts, contributing to overall organizational productivity.

Responsibilities

• Manages scheduling, document preparation, and communication coordination.
• Supports filing systems, office supplies, and event planning.
• Resolves routine office issues to improve efficiency.
• Acts as liaison between departments and external contacts.
• Maintains organized and productive office environment.
• Assists with administrative tasks under moderate supervision.
• Supports team communication and workflow.
• Ensures timely completion of assigned duties.

Qualifications

Experience

• 2+ years of administrative support experience
• Proficient in Microsoft Office and document management
• Strong communication and organizational skills
• Ability to manage scheduling and office supplies
• Experience supporting multiple stakeholders