Administrative Coordinator

Sun Technologies, Inc.; Providence (RI); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance (ACA)

401(k)

Sick leave

Job summary

Sun Technologies, Inc. is seeking an Administrative Coordinator in Providence, RI for a 3-month contract. The role involves providing detailed clerical support, managing files, scheduling, and preparing correspondence while maintaining a high level of professionalism and organizational efficiency.

The ideal candidate has 3+ years of experience, strong MS Office expertise, excellent communication, and the ability to work on-site in a fast-paced academic/professional environment.

Qualifications

• 3+ years of clerical/administrative experience.
• Proficient with Word, PowerPoint, Excel & Outlook.
• Strong organizational and interpersonal skills.

Responsibilities

• Provide detailed and complex administrative support to individuals or groups; manage information, files, schedules, and correspondence.
• Demonstrate professionalism, reliability, and a proactive attitude under pressure.
• Support executive leadership with calendar management, travel planning, and reimbursements.
• Coordinate events, room bookings, and meetings for faculty, staff, and students.

Skills

Administrative experience

Microsoft Word

PowerPoint

Excel

Outlook

Google Suite

Communication

Organizational skills

Calendar management

Team collaboration

Tools

Microsoft Office

Google Suite

Project management tools

Job description

Location

• : Providence
• , Rhode Island

Duration

up to 3 months contract with possible extension

Job Description

Pay Range: $25/hr. The pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits: Medical Insurance in compliance with the ACA. 401(k). Sick leave in compliance with applicable state, federal, and local laws.

Timings: 8:30 – 5:00 PM

Job Description:

• Provide detailed and complex administrative support to individual or groups; Supplies information, maintains files, schedules appointments, produces correspondence, relieves officials of minor business details;
• Must use good judgment display professionalism, be reliable, work with a positive attitude.
• Minimum 3-5 years’ experience, High level Word, PowerPoint, Excel & Outlook, mail merge capability; administrative clerical support, including typing, editing complex documents, such as reports, presentation materials, & tables; Excellent organizational & interpersonal skills, works well under pressure.
• The IBES Administrative Coordinator provides executive assistance to the senior leadership team and general administrative support for the department.
• This includes direct support for the IBES Director, including calendar management, travel arrangements, and reimbursements.
• This position also supports general administrative functions such as event planning and execution: catering arrangements; room bookings, and meeting scheduling for groups of faculty, staff, and students; supplies and equipment procurement; expense and reimbursement filing; and space management, including management of building/room access.
• The incumbent is relied upon to research and resolve issues independently, whenever possible, to make effective use of the senior leadership team’s time.

Responsibilities:

• 3+ years of relevant clerical/administrative experience
• Google suite and Microsoft.
• Experience using project management tools is a plus.
• A calm, highly organized problem-solver who is a proactive team player, personable, a great communicator, and confident enough to take ownership while knowing when to elevate.
• Administrative Coordinator / Executive Assistant with 3–5+ years of experience, capable of independently supporting a senior leader while simultaneously managing office operations, purchasing/financial administration, facilities coordination, and events.
• The ideal candidate is highly organized, proactive, detail-oriented, comfortable working on-site, and able to exercise discretion and independent judgment in a fast-paced academic or professional environment.