Administrative Assistant

Veracity; Providence (RI); On-site; USD 40,000 - 60,000; Part time

Job summary

Veracity is looking for an experienced Administrative & Clerical Support individual located in Providence, Rhode Island. The role involves overseeing daily clerical activities, providing administrative support across the unit, and assisting in departmental budgeting while maintaining essential records.

The ideal candidate should have a high school diploma with at least 3-4 years of related experience, particularly in healthcare. Key skills include strong communication, organizational skills, and proficiency in office software. This position is onsite and requires a commitment to confidentiality and professionalism.

Qualifications

• 3-4 years of administrative or secretarial work experience required.
• Familiarity with medical terminology is a plus.

Responsibilities

• Oversee daily clerical activities and provide administrative support.
• Assist in preparing and monitoring departmental budgets.
• Maintain appropriate department records and documentation.

Skills

Secretarial and administrative skills

Communication and interpersonal abilities

Organizational skills

Proficiency in office software

Education

High school diploma

One year of college or business school training

Job description

Location: Providence, RI 02906

Employment Type: Contractor - Onsite (1 Position)

Duration: 3 Months

Shift: Monday-Friday, 08:00 AM - 04:30 PM

Hours Per Week: 40

Experience Required: 5 Years

Administrative & Clerical Support

• Oversee daily clerical activities and provide administrative support across the unit.
• Serve as a key point of contact for internal and external staff, vendors, and contractors.
• Facilitate the flow of written and electronic correspondence.
• Perform secretarial duties such as screening telephone calls, typing, filing, and managing office communications.
• Maintain department manuals, files, and required documentation.

Operational & Department Support

• Assist in preparing and monitoring departmental budgets.
• Process purchase orders and maintain tracking of departmental spending.
• Gather data for statistical reports and maintain relevant departmental metrics.
• Support nurse managers and department managers by understanding their general areas of responsibility.
• Attend department meetings and record minutes accurately.
• Assist with supervision and education of secretarial staff when required.

Recordkeeping & Compliance

• Maintain appropriate department records and documentation.
• Ensure timely updates to manuals, procedures, and reference materials.
• Provide reliable and accurate information as needed to support unit operations.

Autonomy & Work Management

• Act independently to prioritize tasks and manage workload effectively.
• Utilize strong communication and interpersonal skills to support a positive team environment.

Qualifications & Skills

• Education: High school diploma required; minimum one year of college or business school training in secretarial procedures preferred.
• Experience: 3-4 years of administrative or secretarial work experience required; prior healthcare or hospital experience preferred; familiarity with medical terminology is a plus.
• Skills & Competencies: Excellent secretarial, administrative, and organizational skills; strong communication and interpersonal abilities; ability to manage multiple tasks with high attention to detail; proficiency in standard office software and equipment; professionalism, discretion, and ability to maintain confidentiality; ability to act independently and prioritize workload.