Administrative Coordinator

nextSource; Providence (RI); On-site; USD 50,000 - 70,000; Full time

Job summary

nextSource seeks an Administrative Coordinator/Executive Assistant with 3-5 years of experience to support senior leadership and independently manage office operations, purchasing and facilities coordination. The role requires strong communication, discretion, and problem-solving skills in a fast-paced environment.

Onsite position in a professional academic setting, offering a proactive team player who can handle calendar management, travel, reimbursements, events, and space management with

Qualifications

• 3+ years of relevant clerical and administrative experience
• High School Diploma required; college degree preferred

Responsibilities

• Provides executive assistance to the senior leadership team and general administrative support for the department
• Provides direct support for the Director, including calendar management, travel arrangements, and reimbursements
• Supports general administrative functions such as event planning and execution: catering arrangements; room bookings; and meeting scheduling for groups of faculty, staff, and students; supplies and equipment procurement; expense reimbursement filing; and space management, including management of building/room access

Job description

Our client is seeking a temporary Administrative Coordinator/Executive Assistant with 3-5 years of experience, capable of independently supporting senior leadership while simultaneously managing office operations, purchasing/financial administration, facilities coordination, and events. The incumbent is also relied upon to research and resolve issues independently, whenever possible, to make effective use of the senior leadership team’s time.

Major Responsibilities:

• Provides executive assistance to the senior leadership team and general administrative support for the department
• Provides direct support for the Director, including calendar management, travel arrangements, and reimbursements
• Supports general administrative functions such as event planning and execution: catering arrangements; room bookings; and meeting scheduling for groups of faculty, staff, and students; supplies and equipment procurement; expense reimbursement filing; and space management, including management of building/room access

Technical Skills and Qualifications:

• Intermediate proficiency using Google Workspace (Drive, Docs, Sheets, Gmail and Calendar) and Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience using project management tools (such as Asana) is a plus
• Copy editing experience is a plus

Requirements:

• 3+ years of relevant clerical and administrative experience
• High School Diploma required; college degree preferred

The Ideal Candidate Is:

• Highly organized and detail oriented
• A proactive team player and problem solver
• Able to exercise discretion and independent judgment
• A great communicator, personable, and confident enough to take ownership while knowing when to escal
• Comfortable working onsite in a fast-paced academic or professional environment

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences or for any other reason.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at [e-mail].