Administrative Coordinator (Contract)

nextSource; Providence (RI); On-site; USD 34,000 - 41,000; Full time

Job summary

nextSource is seeking an Administrative Coordinator/Executive Assistant for a 3-month contract in Providence, RI. The role supports senior leadership, coordinates office operations, purchasing/financial administration, facilities coordination, and events on site.

3–5 years of experience and proficiency with Google Workspace and MS Office are required. The ideal candidate is highly organized, proactive, and able to work independently in a fast-paced academic environment.

Qualifications

• 3+ years of clerical and administrative experience.
• High School Diploma required; college degree preferred.
• Experience supporting senior leadership and coordinating events is a plus.

Responsibilities

• Provides executive assistance to the senior leadership team and general administrative support for the department.
• Supports the Director with calendar management, travel arrangements, and reimbursements.
• Plans and executes events including catering, room bookings, and scheduling for groups of faculty, staff, and students.

Skills

Google Workspace

Microsoft Office

Asana

Copy editing

Education

High School Diploma

College degree preferred

Tools

Asana

Google Workspace

Microsoft Office

Job description

3-Month Contract/Temp Assignment

Location: Providence, RI 02906

Duration: ASAP – December 23, 2026

Hours: 8:30 AM – 5:00 PM

Pay Rate: $25.00/hour

Our client is seeking a temporary Administrative Coordinator/Executive Assistant with 3-5 years of experience, capable of independently supporting senior leadership while simultaneously managing office operations, purchasing/financial administration, facilities coordination, and events. The incumbent is also relied upon to research and resolve issues independently, whenever possible, to make effective use of the senior leadership team’s time.

Major Responsibilities:

• Provides executive assistance to the senior leadership team and general administrative support for the department
• Provides direct support for the Director, including calendar management, travel arrangements, and reimbursements
• Supports general administrative functions such as event planning and execution: catering arrangements; room bookings; and meeting scheduling for groups of faculty, staff, and students; supplies and equipment procurement; expense reimbursement filing; and space management, including management of building/room access

Technical Skills and Qualifications:

• Intermediate proficiency using Google Workspace (Drive, Docs, Sheets, Gmail and Calendar) and Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience using project management tools (such as Asana) is a plus
• Copy editing experience is a plus

Requirements:

• 3+ years of relevant clerical and administrative experience
• High School Diploma required; college degree preferred

The Ideal Candidate Is:

• Highly organized and detail oriented
• A proactive team player and problem solver
• Able to exercise discretion and independent judgment
• A great communicator, personable, and confident enough to take ownership while knowing when to elevate
• Comfortable working onsite in a fast-paced academic or professional environment

nextSource is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences or for any other reason.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures.If you need assistance or accommodation due to a disability, you may contact us at [e-mail].