Administrative Coordinator

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 4,133,000 - 4,822,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temporary Administrative Coordinator to support two highly technical engineering teams in the Gramercy Park area. The role focuses on administrative duties, project tracking, invoicing, timecards, and reporting, with a heavy emphasis on Excel, document formatting, and data management.

You will work closely with management, handling approximately 14 engineers and managers across both groups, and you’ll format Word documents and PDFs, maintain tracking

Qualifications

• Associate or bachelor’s degree is required.
• Minimum 2 years of administrative experience; 3+ years preferred.
• Advanced Excel skills are required (formulas, tables, sorting, filtering, reporting).
• Strong proficiency with Microsoft Word and PDF editing/formatting.
• Excellent organizational and project-tracking abilities.
• Detail-oriented with strong follow-through and ability to work independently.

Responsibilities

• Provide administrative support to the High Tension and SCADA engineering teams.
• Support approximately 14 engineers and managers across both groups.
• Manage invoicing and related documentation.
• Track employee timecards and project hours.
• Create, edit, and format complex Word documents and PDFs.
• Maintain project tracking spreadsheets and reporting tools.
• Utilize advanced Excel functions, formulas, tables, and data management techniques.
• Coordinate and organize project-related information.
• Assist with research and information gathering as needed.
• Partner closely with the team to identify and implement additional administrative support functions.
• Maintain accurate records and documentation across multiple ongoing projects.

Skills

Advanced Excel skills

PDF editing

Project tracking

Time management

Communication

Independent work

Education

Associate or Bachelor's degree

Tools

Microsoft Excel

Word

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a leading utilities and energy located in the Gramercy Park area, is seeking a Temporary Administrative Coordinator to support two highly technical engineering teams. This position will work closely with management on a variety of administrative, project tracking, invoicing, timecard, and reporting responsibilities, with a heavy focus on Excel, document formatting, and data management. This is a hybrid position with 3 days on-site and 2 days working from home. The contract will go on for about 6 months with potential to extend and hours are 8am-4pm. Compensation is up to $35/hour.

Responsibilities

• Provide administrative support to the High Tension and SCADA engineering teams
• Support approximately 14 engineers and managers across both groups
• Manage invoicing and related documentation
• Track employee timecards and project hours
• Create, edit, and format complex Word documents and PDFs
• Maintain project tracking spreadsheets and reporting tools
• Utilize advanced Excel functions, formulas, tables, and data management techniques
• Coordinate and organize project-related information
• Assist with research and information gathering as needed
• Partner closely with the team to identify and implement additional administrative support functions
• Maintain accurate records and documentation across multiple ongoing projects

Qualifications

• Associate or bachelor's degree required
• Minimum 2 years of administrative experience required; 3+ years preferred
• Advanced Excel skills, including formulas, tables, sorting, filtering, and reporting
• Strong proficiency with Microsoft Word and PDF editing/formatting
• Excellent organizational and project-tracking abilities
• Detail-oriented with strong follow-through
• Comfortable learning new concepts and industry terminology
• Strong communication and problem-solving skills
• Ability to work independently in a developing role
• Engineering, utility, construction, infrastructure, or technical industry experience strongly preferred
• Demonstrated curiosity, learning agility, and adaptability
• Experience supporting managers and technical teams is a plus

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)