Administrative & Community Services Assistant

The Salvation Army; Sanford (ME); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Generous paid time off

Paid holidays

Sick leave

Personal days

Bereavement Leave

Medical, dental, and vision benefits

Short-term and long-term disability

Retirement plan

Job summary

The Salvation Army Sanford Corps is seeking an Administrative Assistant to manage the daily flow of operations in the Corps office. You will support administrative, program, and community service functions, acting as the front-line contact for visitors, donors, and clients.

Responsibilities include handling calls and emails, maintaining files, processing purchase orders, managing pantry inventories, assisting with cash handling, and supporting seasonal programs and events with discretion and

Qualifications

• Strong communication and organizational skills.
• Professionalism and confidentiality.
• Ability to follow verbal and written instructions.
• Basic computer proficiency, including Microsoft Office applications.
• Ability to manage multiple responsibilities and maintain accurate records.

Responsibilities

• Respond to and direct incoming calls, visitors, emails and other inquiries to appropriate staff while providing professional assistance to individuals contacting The Salvation Army.
• Maintain organized general and personnel files in accordance with organizational procedures.
• Prepare purchase orders for office, janitorial, and pantry supplies.
• Maintain inventory of office equipment and supplies.
• Maintain clean and orderly office and pantry areas, including light janitorial duties as needed.
• Assist with cash handling and preparation of bank deposits as directed by the Corps Officer.
• Attend community meetings and events as assigned.
• Perform other duties as assigned by the Corps Officer.
• Provide social service assistance to clients as needs and available resources allow.
• Maintain food pantry inventory records and ensure pantry items are stocked and rotated appropriately.
• Prepare purchase orders for pantry-related needs.
• Pick up donated food and supplies from community partners using a Salvation Army vehicle.
• Assist with summer youth ministries and seasonal programming, including youth camp coordination, Vacation Bible School support, and related activities.
• Support Christmas season operations, including additional duties and hours as required.

Skills

Communication

Organization

Confidentiality

Basic Computer Proficiency

Tools

Microsoft Office

Job description

The Salvation Army Sanford Corps is seeking an Administrative Assistant to manage the daily flow of operations in the Corps office. You will support administrative, program, and community service functions, acting as the front-line contact for visitors, donors, and clients.

Responsibilities include handling calls and emails, maintaining files, processing purchase orders, managing pantry inventories, assisting with cash handling, and supporting seasonal programs and events with discretion and