Administrative Assistant

The Salvation Army USA Eastern Territory; Sanford (ME); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Holiday pay

Sick leave

Personal days

Bereavement Leave

Medical, dental, and vision benefits

Disability insurance

Retirement plan

Job summary

The Salvation Army USA Eastern Territory is seeking an Administrative Assistant to coordinate daily operations in the Corps office and support administrative, program, and community service functions.

You will be the primary contact for visitors and callers, handle records and purchases, assist with food pantry activities, seasonal programming, and related Corps duties, upholding professionalism and confidentiality in a fast-paced environment.

Qualifications

• Strong communication and organizational skills.
• Professional and confidential in handling information.
• Basic computer skills, including MS Office.
• Valid driver’s license with clean driving record.
• Ability to operate a Salvation Army vehicle.

Responsibilities

• Coordinate daily office operations and serve as main contact.
• Process purchases and maintain files.
• Support food pantry operations and seasonal programming.
• Assist with clerical tasks and light janitorial duties.
• Attend community meetings as assigned.

Skills

Strong communication

Organizational skills

Professionalism & confidentiality

Follow instructions

MS Office

Record keeping

Tools

Microsoft Office

Job description

Overview

Join a vibrant, mission-driven organization that makes a meaningful impact in the lives of individuals and communities every day. At The Salvation Army, your work supports a legacy of service, compassion, and practical assistance for those who need it most.

POSITION SUMMARY:

The Administrative Assistant coordinates the daily flow of operations through the Corps office and supports administrative, program, and community service functions. This position serves as a primary point of contact for individuals interacting with The Salvation Army and assists with office administration, food pantry operations, seasonal programming, and related Corps activities. The role requires professionalism, organization, confidentiality, and the ability to manage multiple responsibilities in a fast-paced environment.

Responsibilities

Administrative and Office Support

• Respond to and direct incoming calls, visitors, emails, and other inquiries to appropriate staff while providing professional assistance to individuals contacting The Salvation Army.
• Maintain organized general and personnel files in accordance with organizational procedures.
• Prepare purchase orders for office, janitorial, and pantry supplies.
• Maintain inventory of office equipment and supplies.
• Maintain clean and orderly office and pantry areas, including light janitorial duties as needed.
• Assist with cash handling and preparation of bank deposits as directed by the Corps Officer.
• Attend community meetings and events as assigned.
• Perform other duties as assigned by the Corps Officer.

Food Pantry and Social Services Support

• Provide social service assistance to clients as needs and available resources allow.
• Maintain food pantry inventory records and ensure pantry items are stocked and rotated appropriately.
• Prepare purchase orders for pantry-related needs.
• Pick up donated food and supplies from community partners using a Salvation Army vehicle.

Program and Seasonal Support

• Assist with summer youth ministries and seasonal programming, including youth camp coordination, Vacation Bible School support, and related activities.
• Support Christmas season operations, including additional duties and hours as required.

Qualifications

SKILLS AND COMPETENICIES

• Strong communication and organizational skills.
• Ability to maintain professionalism and confidentiality.
• Ability to follow verbal and written instructions.
• Basic computer proficiency, including Microsoft Office applications.
• Ability to manage multiple responsibilities and maintain accurate records.

LICENSES AND CERTIFICATIONS

• Valid driver’s license with an acceptable driving record required.
• Ability to operate a Salvation Army vehicle in accordance with organizational policy.

COMPETANCIES AND BENEFITS

• Generous paid time off
• Paid holidays
• Sick leave
• Personal days
• Bereavement Leave
• Excellent medical, dental, and vision benefits
• Short-term and long-term disability
• Retirement plan

*Benefits may vary based on position classification and eligibility.

The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Acceptable job performance includes the completion of the job responsibilities as well as compliance with the policies, procedures, rules and regulations of The Salvation Army.

The employee occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of The Salvation Army in all job-related matters and activities.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.