Administrative Assistant I

Universal Health Services; Seattle (WA); On-site; USD 29,177 - 36,465; Full time

Job summary

The Salvation Army Midland Divisional Headquarters in St. Louis, Missouri, seeks an Administrative Assistant to coordinate and implement administrative procedures for the Service Extension Department, supporting daily and long-term operations and programs.

This full-time role provides executive support to the Divisional and Associate Director of Service Extension. Starting pay ranges from $21.18 to $26.47 per hour, commensurate with experience.

Qualifications

• Two years of college and two years of work-related experience or equivalent.
• Proficient in computer word processing.
• Good communication and organizational skills.
• Capable of constructing and routing correspondence with little supervision.
• Possess appropriate driver licenses and pass MVR check.
• Must be a team player, a self-starter, able to handle several projects at the same time and perform well with minimal supervision.
• Must be committed to providing excellent customer service to internal and external clients, acting as an ambassador for all parties.

Responsibilities

• Perform interdepartmental clerical support functions.
• Prepare reports and maintain departmental databases.
• Process check requests, supply orders, work orders and similar requests.
• Provide and process general emergency social services vouchers.
• Assist in preparing items to be submitted for approval of the Divisional Finance Board.
• Monitor general trends in data, requests from units, and feedback to assist leadership in strategic planning.
• Maintain a follow up system that assists in timely completion of projects and goals.
• Manage leadership calendars as requested.
• Maintain confidentiality and comply with Salvation Army Safe From Harm guidelines.

Skills

Word processing

Communication

Organization

Independence

Teamwork

Customer service

Education

Two years college + two years experience

Tools

Word processing software

Job description

Full job description

The Salvation Army Midland Divisional Headquarters located in St. Louis, Missouri, is looking for an Administrative Assistant! This position is responsible for the coordination and implementation of administrative procedures for the Service Extension Department that supports the department's daily and long-term operations, projects, and programs. The Service Extension Administrative Assistant works closely with the Divisional and Associate Director of Service Extension providing excellent executive support and leveraging skills to further department goals.

This position is a full-time position with starting pay between $21.18 - $26.47 based upon experience.

Essential Functions

• Perform interdepartmental clerical support functions.
• Prepare reports and maintain departmental databases.
• Process check requests, supply orders, work orders and similar requests.
• Provide and process general emergency social services vouchers.
• Assist in preparing items to be submitted for approval of the Divisional Finance Board.
• Monitor general trends in data, requests from units, and feedback to assist leadership in strategic planning.
• Maintain a follow up system that assists in timely completion of projects and goals.
• Manage leadership calendars as requested.
• Maintain confidentiality and comply with Salvation Army Safe From Harm guidelines.

This job description should not be interpreted as an all-inclusive list. It is intended to identify the essential duties and requirements of the position. Employee will follow other instructions, and perform other related duties, as may be required by his/her supervisor.

Education and Experience

• Two years of college and two years of work-related experience or equivalent.
• A combination of training and experience will be considered.
• Proficient in computer word processing.
• Good communication and organizational skills.
• Capable of constructing and routing correspondence with little supervision.
• Possess appropriate driver licenses and pass MVR check.
• Must be a team player, a self-starter, able to handle several projects at the same time and perform well with minimal supervision.
• Must be committed to providing excellent customer service to both internal and external clients, acting as an ambassador for all parties.

Physical Requirements

• Must be capable of performing the above essential duties in an office environment including using a computer, answering phones, etc.
• Most work will be indoors in a temperature-controlled environment.
• During a response to a disaster, the work environment will most likely reflect the affected area.
• Working outdoors will reflect seasonal weather and the initial response could require intensive manual labor operations.

The Salvation Army, as a religious organization, is exempt from participation in federal and state unemployment insurance programs.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled.