Administrative Assistant

Talentify; Sanford (ME); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Generous paid time off

Paid holidays

Sick leave

Personal days

Bereavement Leave

Medical, dental, and vision benefits

Short-term and long-term disability

Retirement plan

Job summary

The Salvation Army Sanford Corps is seeking an Administrative Assistant to manage the daily flow of operations in the Corps office. You will support administrative, program, and community service functions, acting as the front-line contact for visitors, donors, and clients.

Responsibilities include handling calls and emails, maintaining files, processing purchase orders, managing pantry inventories, assisting with cash handling, and supporting seasonal programs and events with discretion and

Qualifications

• Strong communication and organizational skills.
• Professionalism and confidentiality.
• Ability to follow verbal and written instructions.
• Basic computer proficiency, including Microsoft Office applications.
• Ability to manage multiple responsibilities and maintain accurate records.

Responsibilities

• Respond to and direct incoming calls, visitors, emails and other inquiries to appropriate staff while providing professional assistance to individuals contacting The Salvation Army.
• Maintain organized general and personnel files in accordance with organizational procedures.
• Prepare purchase orders for office, janitorial, and pantry supplies.
• Maintain inventory of office equipment and supplies.
• Maintain clean and orderly office and pantry areas, including light janitorial duties as needed.
• Assist with cash handling and preparation of bank deposits as directed by the Corps Officer.
• Attend community meetings and events as assigned.
• Perform other duties as assigned by the Corps Officer.
• Provide social service assistance to clients as needs and available resources allow.
• Maintain food pantry inventory records and ensure pantry items are stocked and rotated appropriately.
• Prepare purchase orders for pantry-related needs.
• Pick up donated food and supplies from community partners using a Salvation Army vehicle.
• Assist with summer youth ministries and seasonal programming, including youth camp coordination, Vacation Bible School support, and related activities.
• Support Christmas season operations, including additional duties and hours as required.

Skills

Communication

Organization

Confidentiality

Basic Computer Proficiency

Tools

Microsoft Office

Job description

Overview

Join a vibrant, mission-driven organization that makes a meaningful impact in the lives of individuals and communities every day. At The Salvation Army, your work supports a legacy of service, compassion, and practical assistance for those who need it most.

POSITION SUMMARY:

The Administrative Assistant coordinates the daily flow of operations through the Corps office and supports administrative, program, and community service functions. This position serves as a primary point of contact for individuals interacting with The Salvation Army and assists with office administration, food pantry operations, seasonal programming, and related Corps activities. The role requires professionalism, organization, confidentiality, and the ability to manage multiple responsibilities in a fast-paced environment.

Responsibilities

Administrative and Office Support

• Respond to and direct incoming calls, visitors, emails, and other inquiries to appropriate staff while providing professional assistance to individuals contacting The Salvation Army.
• Maintain organized general and personnel files in accordance with organizational procedures.
• Prepare purchase orders for office, janitorial, and pantry supplies.
• Maintain inventory of office equipment and supplies.
• Maintain clean and orderly office and pantry areas, including light janitorial duties as needed.
• Assist with cash handling and preparation of bank deposits as directed by the Corps Officer.
• Attend community meetings and events as assigned.
• Perform other duties as assigned by the Corps Officer.

Food Pantry and Social Services Support

• Provide social service assistance to clients as needs and available resources allow.
• Maintain food pantry inventory records and ensure pantry items are stocked and rotated appropriately.
• Prepare purchase orders for pantry-related needs.
• Pick up donated food and supplies from community partners using a Salvation Army vehicle.

Program and Seasonal Support

• Assist with summer youth ministries and seasonal programming, including youth camp coordination, Vacation Bible School support, and related activities.
• Support Christmas season operations, including additional duties and hours as required.

Qualifications

SKILLS AND COMPETENICIES

• Strong communication and organizational skills.
• Ability to maintain professionalism and confidentiality.
• Ability to follow verbal and written instructions.
• Basic computer proficiency, including Microsoft Office applications.
• Ability to manage multiple responsibilities and maintain accurate records.

LICENSES AND CERTIFICATIONS

• Valid driver’s license with an acceptable driving record required.
• Ability to operate a Salvation Army vehicle in accordance with organizational policy.

COMPETANCIES AND BENEFITS

• Generous paid time off
• Paid holidays
• Sick leave
• Personal days
• Bereavement Leave
• Excellent medical, dental, and vision benefits
• Short-term and long-term disability
• Retirement plan

*Benefits may vary based on position classification and eligibility.

The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Acceptable job performance includes the completion of the job responsibilities as well as compliance with the policies, procedures, rules and regulations of The Salvation Army.

The employee occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of The Salvation Army in all job-related matters and activities.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.