Administrative Clerk - Invoicing & Data Entry

Talentify; Kennebunk (ME); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Disability insurance

Health Spending Account

Transit benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking a detail-oriented Administrative Clerk to support daily operations in Kennebunk, ME. You'll handle invoicing, data entry, and document review with heavy QuickBooks Enterprise Manufacturing usage.

This 3-4 month contract-to-hire role emphasizes accuracy and reliability, working Monday–Friday, 8:30 AM–5:00 PM. The ideal candidate will have strong organizational skills, be able to review large volumes of paperwork, and maintain precise records while collaborating with the

Qualifications

• Experience in administrative, clerical, invoicing, bookkeeping, AP/AR or data entry.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication.
• Ability to analyze information and identify inconsistencies.
• Paper-heavy environment familiarity.
• Basic Excel skills including SUM, sorting, filtering, data entry.
• Ability to work independently with minimal supervision.
• High School Diploma or GED.

Responsibilities

• Process customer invoices and transactional documents.
• Review sales orders and purchase orders for accuracy.
• Enter and maintain data within QuickBooks Enterprise Manufacturing.
• Support revenue and operational reporting activities.
• Verify documentation and identify discrepancies.
• Maintain organized records and documentation.
• Assist with general office administration and clerical duties.
• Answer phones and assist customers and visitors as needed.
• Support the Office Manager with daily operational tasks.

Skills

Invoicing

Data entry

Attention to detail

Excel

Phone etiquette

Documentation review

Independent work

Education

High School Diploma or GED

Tools

QuickBooks

Excel

Job description

Aston Carter is seeking a detail-oriented Administrative Clerk to support daily operations in Kennebunk, ME. You'll handle invoicing, data entry, and document review with heavy QuickBooks Enterprise Manufacturing usage.

This 3-4 month contract-to-hire role emphasizes accuracy and reliability, working Monday–Friday, 8:30 AM–5:00 PM. The ideal candidate will have strong organizational skills, be able to review large volumes of paperwork, and maintain precise records while collaborating with the