Onsite Office & Accounting Assistant

Talentify; Camas (WA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

HSA

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking an Office Assistant to support front office operations, accounting tasks in QuickBooks, and executive administration in Camas, WA. The role emphasizes accuracy in invoicing, data entry, and cross-functional coordination with multiple teams.

Ideal candidates have at least 3 years in a professional office, strong Microsoft Office skills, and the ability to support multiple executives. This onsite contract-to-hire position offers comprehensive benefits and on-site

Qualifications

• Minimum 3 years of experience in a professional office environment.
• Proficiency with QuickBooks for accounts payable, accounts receivable, invoicing, and data entry.
• Strong administrative support skills, including front desk and receptionist experience.
• Proficiency in Microsoft Excel, Word, Outlook, and Access.
• Ability to process invoices, bank deposits, and cash receipts accurately and efficiently.
• Detail-oriented with strong organizational skills.
• Strong verbal and written communication for interacting with executives and teams.
• Ability to support multiple executives and teams simultaneously.
• Bachelor’s degree in Business preferred.

Responsibilities

• Greet and screen visitors in a professional and welcoming manner.
• Answer, route, and manage all incoming phone calls.
• Receive and handle parcel deliveries from carriers.
• Process incoming and outgoing mail and shipments.
• Manage office and breakroom supplies, including inventory.
• Process daily invoices for shipped orders with accuracy.
• Enter vendor invoices into QuickBooks and maintain records.
• Process bank deposits and cash receipts.
• Process and track customer credit applications with proper documentation.
• Provide executive administrative support to the CEO and CFO.
• Prepare product samples for mailing with packaging and labeling.
• Back up administrative support to Sales and Operations teams.
• Perform data entry and general clerical tasks for office and accounting.

Skills

QuickBooks proficiency

Front desk experience

Microsoft Excel

Communication skills

Multitasking

Attention to detail

Data entry

Education

Bachelor’s degree in Business

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Outlook

Access

Job description

Aston Carter is seeking an Office Assistant to support front office operations, accounting tasks in QuickBooks, and executive administration in Camas, WA. The role emphasizes accuracy in invoicing, data entry, and cross-functional coordination with multiple teams.

Ideal candidates have at least 3 years in a professional office, strong Microsoft Office skills, and the ability to support multiple executives. This onsite contract-to-hire position offers comprehensive benefits and on-site