Administrative Clerk II/III — Growth & Leadership Path

Hawaiʻi State Department of Education; Pahoa (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaiʻi State Department of Education in Hawaii seeks qualified Office Assistant II/III for multiple locations. The role supports filing, forms processing, and clerical duties across a civil service framework with supervisory potential at higher levels.

Salary ranges for Office Assistant II (SR-06) at $3,141 per month and Office Assistant III (SR-08) at $3,266 per month reflect the full-time state civil service terms. Training and development opportunities are noted within the advancement track.

Qualifications

• Basic Experience: Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.
• Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.
• Supervisory Aptitude is required for positions with supervisory responsibility.
• Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
• Substitutions Allowed: Graduation from high school or equivalent may be substituted for Basic Experience.
• Substitutions Allowed: Excess Clerical Experience may be substituted for Basic Experience.
• Substitutions Allowed: Substantial full-time clerical/office support/business technology curriculum substituted for Clerical Experience (credits 15 sem credits = 6 months).
• Substitutions Allowed: Education in a baccalaureate program substituted for Clerical Experience (15 sem credits = 6 months).
• Keyboarding/Computer Skill Requirement: Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications.
• Temporary Assignment: Temporary Assignment experience may be verified via several options.
• Documents: Attach all relevant supporting documents to your application.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Skills

English grammar

Clerical tasks

Office procedures

Job description

Hawaiʻi State Department of Education in Hawaii seeks qualified Office Assistant II/III for multiple locations. The role supports filing, forms processing, and clerical duties across a civil service framework with supervisory potential at higher levels.

Salary ranges for Office Assistant II (SR-06) at $3,141 per month and Office Assistant III (SR-08) at $3,266 per month reflect the full-time state civil service terms. Training and development opportunities are noted within the advancement track.