Administrative Clerk

Harboroaks; Brooklyn Heights (TN); On-site; USD 32,000 - 45,000; Full time

Job summary

Harboroaks is seeking a receptionist to perform general clerical duties at the front desk. You will greet visitors, route inquiries, and support daily administrative tasks in a small office setting.

The role requires a High School diploma or equivalent and strong communication skills, with responsibilities including phone handling, mail processing, and maintaining visitor security procedures.

Qualifications

• High School diploma or equivalent required.

Responsibilities

• Greet visitors and direct them to appropriate personnel.
• Handle front desk reception and general administrative duties.
• Answer and transfer telephone calls or take messages.
• Notify facility personnel of visitor arrivals and monitor guest logbook.
• Maintain security procedures and issue visitor badges if required.
• Sort and deliver mail, copy and file documents.

Skills

Reception

Clerical tasks

Telephone handling

Education

High School diploma or equivalent

Job description

Overview

PURPOSE STATEMENT:

Perform general clerical duties in accordance with the office procedures of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Responsible for handlingfront office receptionand general administrative duties.
• Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately.
• Notify facility personnel of visitor’s arrival.
• Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.
• Keep track of inventory and work with supply vendors to ensure a well-stocked office.
• Answer and transfer telephone calls or take messages.
• Handle facility inquiries and provide general information.
• Sort and deliver incoming mail and send outgoing mail.
• Copy, file and update paper and electronic documents.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual’scharacteristicsprotected byapplicable state,federalandlocallaws.

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