Executive Admin. Assistant/Partner (Hybrid)

Kelly; San Mateo (CA); Hybrid; USD 52,000 - 87,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement savings plan

Holiday pay

Transit spending account

Paid sick leave

Job summary

Kelly is seeking an Administrative Business Partner, Autonomy, in Foster City, CA. This role provides high-level administrative and operational support to Directors, coordinating complex calendars, travel, and meetings in a fast-paced environment.

Responsibilities include leading projects, events, and travel planning, while maintaining discretion with confidential information. The position is hybrid (in-office minimum 3 days/week) with a 3-month temp-to-hire contract, paying up to $63/hour.

Qualifications

• 4–6 years of administrative or executive assistant experience.
• Bachelor's degree (required)
• Proficient in Google Workspace, MS Office, Keynote, and Apple products.
• Excellent communication, strong organizational skills, high discretion with confidential data.

Responsibilities

• Calendar & Travel Management: Coordinate complex schedules, arrange domestic and international travel, and manage expense reports.
• Meeting & Operational Support: Handle hands-on meeting scheduling, coordination, and note-taking.
• Project & Event Management: Lead administrative projects and events from inception and planning through tracking and evaluation.

Education

Bachelor's degree

Tools

Google Workspace

MS Office

Keynote

Apple products

Job description

Administrative Business Partner, Autonomy

Provides high-level administrative, project, and operational support to Directors and Senior Directors within client's Autonomy team, ensuring smooth day-to-day operations in a fast-paced environment.

Key Details

• Location: Foster City, CA 94404 (Hybrid / minimum 3 days/week in office)
• Work Schedule: Mon to Fri, 40 hrs. per week (schedule TBD)
• Pay rate: Up to 63$/h
• Contract: W2 under staffing supplier; with a 3-month duration (temp to hire)

Qualifications

• Experience: 4-6 years of administrative or executive assistant experience.
• Education: Bachelor's degree (required)
• Technical Skills: Proficient in Google Workspace, MS Office, Keynote, and Apple products.
• Core Competencies: Excellent communication, strong organizational skills, high discretion with confidential data, and alignment with Zoox's mission.

Key Responsibilities

• Calendar & Travel Management: Coordinate complex schedules, arrange domestic and international travel, and manage expense reports.
• Meeting & Operational Support: Handle hands-on meeting scheduling, coordination, and note-taking.
• Project & Event Management: Lead administrative projects and events from inception and planning through tracking and evaluation.

Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type.

• Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.
• As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.
• In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Find what's next with Kelly.

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.