Administrative Associate, Student Affairs Operations

The University of Texas at Austin; Austin (TX); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive health benefits

Vision, dental, life, and disability

Paid vacation, sick leave, holidays

Retirement plans: TRS, 403(b), 457(b)

Tuition assistance

Library/museum access

Free UT shuttle/capital metro rides

Job summary

The University of Texas at Austin is seeking an Administrative Associate to provide administrative and operational support to the Associate Dean of Student Affairs and leaders of SCL Recruiting, Career Success, and Admissions and Student Life.

This role manages schedules, documents, and shared projects, while coordinating budgets and office processes. 40 hours weekly, located in Austin, TX, with strong expectations for confidentiality and professional communication.

Qualifications

• Bachelor’s degree in a related field.
• At least 1 year of experience in an administrative assistant role.
• Experience supporting multiple priorities and stakeholders.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Ability to learn new systems and adapt to changing priorities.

Responsibilities

• Coordinate calendars, meetings, and logistics for the Associate Dean and designated Student Affairs leaders.
• Prepare agendas, meeting materials, briefing documents, and correspondence.
• Monitor incoming communications and route matters requiring leadership attention.
• Maintain organized office files and records, handling confidential information with discretion.
• Track day‑to‑day budget activity and support purchasing and other processes.

Skills

Organizational skills

Written communication

Verbal communication

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The University of Texas at Austin is seeking an Administrative Associate to provide administrative and operational support to the Associate Dean of Student Affairs and leaders of SCL Recruiting, Career Success, and Admissions and Student Life.

This role manages schedules, documents, and shared projects, while coordinating budgets and office processes. 40 hours weekly, located in Austin, TX, with strong expectations for confidentiality and professional communication.